Administrative assistant

uOttawa based in Ottawa, ON, Roger Guindon Hall is inviting applications from suitable candidates for the position of Administrative assistant. uOttawa is a leading Canadian institution dedicated to providing diverse academic programs. Specializing in comprehensive higher education, uOttawa is committed to excellence in research, education, and community involvement. With a diverse and inclusive environment, the university plays a pivotal role in shaping the academic landscape in Ottawa and on a global scale. The candidates selected for the vacancy will be required to start the work as soon as possible

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Job Description:

Employer Name: uOttawa
Department: Animal Ethics & Compl. Office
Position: Administrative assistant
No of Vacancies: 1
Salary: $50,642 to $63,967 yearly
Salary Grade: SSUO Grade 06
Employment Type: Full time/Employee
Job Family: Administrative support
Campus: Roger Guindon Hall
Union Affiliation: SSUO
Location: Ottawa, ON, Roger Guindon Hall
Shift: 35 hours per week
Job Id: JR5182

Requirements:

Languages: Candidates must have knowledge of the English or French Language
Education: Candidates should have postsecondary education in administration and office technology, or an equivalent combination of education and work experience
Experience: Candidates should have minimum two years of demonstrated experience in a similar role

Physical Requirements:

• The candidates should have experience producing reports, Initiative, self-reliance, and good judgment are desirable qualities and Strong organizational skills
• The candidates should demonstrate the ability to produce high-quality work under pressure while meeting strict deadlines

Other Requirements:

• The candidates should have experience with computer systems and applications such as Windows, word processing software, spreadsheets, databases, the internet, and email
• The candidates should possess excellent communication, interpersonal, and customer service skills
• The candidates should have experience interpreting, explaining, and applying policies and regulations
• The candidates should have experience in bilingual administrative writing

Responsibilities:

• The candidates should be able to, under the guidance of the Director, Research and Program Support, assist with and perform a variety of tasks supporting the administrative operations of a department, specific program, or event. This includes ensuring compliance with applicable policies and procedures
• The candidates should be able to perform a variety of administrative tasks to support the operations of the department/program/event, such as entering and updating data, drafting and preparing a variety of documents, and managing schedules and mail, in keeping with uOttawa quality standards
• The candidates should be able to welcome people who arrive in person and respond appropriately to general requests for information from customers, guiding them in applying the general internal procedures of the department/program/event to provide high-quality service
• The candidates should be able to handle requests for information in person, by email, by phone, or by mail
• The candidates should be able to implement and maintain an effective filing and records management system to preserve the confidentiality of records and ensure that complete and accurate documentation is available for future reference or audit purposes
• The candidates should be able to maintain accurate records of key holders and related security access information for staff of the sector to ensure confidentiality of the records
• The candidates should be able to draft and update documents for internal use on procedures, processes, and systems related to the incumbent’s responsibilities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online