Parks delivery administrative analyst
City of Calgary’s Public Spaces Delivery Department is inviting applications from suitable candidates for the position of Parks delivery admi analyst. City of Calgary’s Public Spaces Delivery Department focuses on the planning, design, and management of public spaces. It provides vibrant, accessible parks, recreational facilities, and urban spaces. The department collaborates with stakeholders to create sustainable environments that meet community needs. Its work enhances urban life and promotes environmental stewardship. By improving public spaces, it contributes to the city’s livability and tourism. The candidates selected for the vacancy will be required to start the work as soon as possible.
Also hiring: Customer service agent
Job Description:
Employer Name: City of Calgary
Department: Public Spaces Delivery
Position: Parks delivery administrative analyst
No of Vacancies: 4
Salary: $33.29 – $44.52 hourly
Employment Type: Full Time/Temporary
Union: CUPE Local 38
Location: Calgary, AB, Canada
Hours of work: Standard 35-hour work week
Days of Work: This position typically works a 5-day work week, with 1 day off in each 3 week cycle
Job ID: 311269
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completed a 1-year certificate in Business Administration with a strong emphasis on financial analysis and reporting
Experience: Candidates should have at least 3 years of experience in the relevant field
Other Requirements:
- The candidates should have experience with PeopleSoft, Adobe Acrobat, and 311 Customer Service Request Systems
- The candidates should demonstrate excellent communication and organizational skills, possess strong problem-solving abilities and provide proof of qualifications upon request
Responsibilities:
- The candidates should be able to provide administrative support, including creating, updating, maintaining, and filing records, and creating and maintaining documents and spreadsheets
- The candidates should be able to schedule meetings, create agendas, and document minutes and build customized queries, run, compile, and distribute reports from various databases
- The candidates should be able to open, re-direct, distribute, update, and close Service Requests (SRs), including linking SRs with 311, and create and process Work Orders and Purchase Orders
- The candidates should be able to create, reconcile, and process financial transactions accounts payable), including verifying, correcting, and entering invoices, coding transactions, and following up with staff in Supply Management and contractors to ensure payment and develop, update, and maintain the Project Intake process
- The candidates should be able to maintain and monitor templates for all project deliverables, including consolidating time tracking for all projects, status reports, monitoring change requests, assisting in general project planning, and flagging action items and issues for the Project Managers (PMs)
- The candidates should be able to administer the SharePoint Site (access administration, keeping the site up to date, and ensuring naming conventions are followed) and assist PMs with flagging action items and issue action lists, as well as assisting the PMs in decision and risk follow-up
- The candidates should be able to conduct Project Management Quality Assurance audits (PMQA), assist PMs with Corporate Project Management Framework (CPMF) documents, and coordinate project status reporting and content
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!