Academic portfolio administrator
Sheridan College’s Faculty of Humanities and Social Sciences based in Oakville, ON is inviting applications from suitable candidates for the position of Academic portfolio administrator. Sheridan College’s Faculty of Humanities and Social Sciences offers programs in communication, social sciences, and liberal arts. It provides courses that develop critical thinking, cultural awareness, and problem-solving skills. The candidates selected for the vacancy will be required to start the work as soon as possible.
Also hiring: Electronics engineer
Job Description:
Employer Name: Sheridan College
Faculty: Faculty of Humanities and Social Sciences
Position: Academic portfolio administrator
No of Vacancies: 3
Salary: $69924.00 – $87405.00 yearly
Employment Type: temporary
Employee Group: Administrative
Location: Oakville, ON, Canada
Work Categorization: Hybrid Position | On-site at least 3 days/week
Reference Number: J0225-0224
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of a 3-year diploma or degree in business administration, communications and project management
Experience: Candidates should have 5 years of related experience in an administrative or project management role
Other Requirements:
- The candidates should have preferably in a post-secondary environment and familiar with college systems
- The candidates should be proficient with computer technology, including but not limited to computerized databases, spreadsheets, and word processing skills
Responsibilities:
- The candidates should be able to proactively research, plan, coordinate, and execute day-to-day operational processes within the portfolio of the Associate Dean with respect to workload planning and coordinate and administer human resource activities, including workload assignments for full-time and contract faculty and staff, teaching and non-teaching assignments
- The candidates should be able to compile and analyze information for Standard Workload Forms (SWFs) and Non-Full-Time teaching contracts, ensuring compliance with the Collective Agreement and verify paperwork, process payroll documents, determine available budgets per account codes, confirm Ontario Work Study Program status, and conduct payroll verifications, investigate and reconcile payroll anomalies, including resolving payroll issues
- The candidates should be able to manage payroll documentation for faculty contracts, non-teaching academic contracts, part-time support/student contracts, and special payments for guest lecturers, organize and process recruitment activities, which may include resume screening
- The candidates should be able to manage and coordinate the onboarding and orientation of new employees and track faculty and staff absences and make payroll adjustments as necessary, including remuneration for replacement faculty
- The candidates should be able to manage and analyze workload data accuracy and integrity using multiple college systems such as DCU, SAL, and PeopleSoft and research, plan, and action day-to-day operational processes related to space and resource allocation within the portfolio of the Associate Dean
- The candidates should be able to initiate and execute semester scheduling in collaboration with relevant stakeholders and collect, interpret, and analyze scheduling data to optimize student, faculty, space resources, and classroom timetables
- The candidates should be able to identify and proactively resolve timetable and scheduling issues and ensure faculty and staff workload, scheduling, and accommodation align with the Collective Agreement and rectify discrepancies in consultation with stakeholders
- The candidates should be able to communicate with discretion, confidentiality, diplomacy, and sound judgment, escalating issues and respond to and resolve issues proactively, including making urgent referrals and diffusing conflicts, particularly during peak periods
- The candidates should be able to act as the first point of contact for internal and external inquiries to the Associate Dean, including student concerns and complaints and collect, organize, and analyze relevant data from multiple sources to identify discrepancies and support problem-solving
- The candidates should be able to interpret and apply relevant college policies and collective agreements, providing information to impacted stakeholders and collect, review, and analyze financial data related to the Faculty’s performance, assisting in budget monitoring and decision-making and analyze and provide projected forecasts for class and specialized space hours required for budgeting purposes and liaise with external vendors as required, processing purchases and expenses within pre-set limits and perform other duties
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and reference number) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!