Administrative assistant/AY3 Administrative assistant
Manitoba Government based in Morden, MB is inviting applications from suitable candidates for the position of Administrative assistant. Manitoba Government oversees the governance and administration of the province. It provides public services, sets policies, and manages provincial affairs. Positioned as the governing body of Manitoba, it ensures the well-being of its citizens, promotes economic development, and upholds governance principles, contributing to the province’s growth and stability. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Manitoba Government
Position: Administrative assistant/AY3 Administrative assistant (Bilingual and Non-Bilingual)
No of Vacancies: 1
Salary: $43462.00 – $49704.00 yearly
Employment Type: Regular/Full time/Term/Part time
Location: Morden, MB, Canada
Advertisement Number: 42357
Requirements:
Languages: Candidates must have knowledge of the English and French Language
Education: Candidates should have educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience performing varied administrative, secretarial, and clerical support in a professional and fast-paced office environment
Other Requirements:
- The candidates should have experience performing reception duties, including screening and directing calls, operating multi-line phone systems, and responding to inquiries from the public
- The candidates should have experience handling sensitive information with a high level of professionalism, confidentiality, and discretion and should be proficient in Microsoft Office, including Word, Outlook, Excel, and PowerPoint, or other similar software applications
- The candidates should demonstrate effective organizational and time management skills with the ability to prioritize workload, meet deadlines, and work under pressure in a rapidly changing environment
- The candidates should possess strong verbal communication skills in English and French and have strong written communication skills in both English and French to draft, review, and edit correspondence, letters, memos, advisory notes, and reports
- The candidates should have the ability to take initiative and work independently with minimal supervision and possess strong interpersonal skills with the ability to work effectively and build relationships with colleagues and clients
- The candidates should have experience creating and maintaining physical and electronic filing and tracking systems and demonstrate strong problem-solving and decision-making skills with the ability to use discretion and independent judgment involving non-routine issues
- The candidates should have experience working with database programs and have experience with general office financial administration, such as processing invoices for payments
Responsibilities:
- The candidates should be able to receive, prepare, format, and distribute correspondence and documentation accurately and efficiently
- The candidates should be able to compile and update information, ensuring its accuracy and relevance to operational requirements
- The candidates should be able to maintain records and electronic filing systems, organizing and categorizing documents for easy retrieval and reference
- The candidates should be able to schedule meetings, coordinating with stakeholders to find suitable times and venues
- The candidates should be able to provide first point of contact reception duties, greeting visitors and responding to inquiries in a professional and courteous manner
- The candidates should be able to prioritize tasks effectively, managing multiple responsibilities to meet deadlines and operational needs
- The candidates should be able to communicate clearly and effectively, both verbally and in writing, with colleagues and stakeholders
- The candidates should be able to adapt to changing priorities and work environments, demonstrating flexibility and resilience in their duties
- The candidates should be able to maintain confidentiality and handle sensitive information with discretion and professionalism
- The candidates should be able to demonstrate proficiency in relevant software applications and office equipment, such as word processing, spreadsheets, and printers/copiers
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and advertisement number) through the below-mentioned details.
By email
govjobs@gov.mb.ca
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!