Administrative office coordinator/Word/Data pro clerk II

City of Edmonton’s Service Innovation and Performance department is inviting applications from suitable candidates for the position of Administrative office coordinator. City of Edmonton’s Service Innovation and Performance department focuses on enhancing municipal operations and customer experience. It drives innovation in service delivery, process improvement, and technology adoption. It supports Edmonton’s reputation as a forward-thinking city and enhances resident satisfaction. The candidates selected for the vacancy will be required to start the work as soon as possible.

Jump into

Job Description:

Employer Name: City of Edmonton
Department: Service Innovation and Performance
Position: Administrative office coordinator/Word/Data pro clerk II – 8hrs
No of Vacancies: 1
Salary: $22.361 – $27.765 Hourly
Employment Type: Temporary/Full time
Union: CSU 52
Location: 10111 104 Ave NW 2nd Floor, Edmonton, AB T5J 0J4, Canada
Shift: 40 hours per week (Monday to Friday)
Job ID: 49089

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of the twelfth (12th) school grade including business subjects with emphasis on general office practices or completion of an appropriate certificate program from an approved business school/college
Experience: Candidates should have a minimum of three (3) years in a large, complex organization with progressively diversified data entry experience

Physical Requirements:

The candidates should be proficient in the use of office equipment, including computers, voice messaging, photocopiers, and fax machines

Other Requirements:

The candidates should have extensive knowledge of word processing and data entry, including preparing, editing, and proofreading correspondence, taking and preparing minutes, and providing clerical support. Additionally, they should have experience in office coordination related to vendor and facility management
The candidates should be proficient in the use of computer programs such as Internet, Word Processing (Word, Google Docs), Spreadsheets (Google Docs), Presentations, Email (Gmail), and SAP (ECC & Ariba)
The candidates should understand ethical behavior and business practices and ensure their own behavior is consistent with company standards and align with the values of the organization
The candidates should establish and maintain positive working relationships with others both internally and externally and able to speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques
The candidates should focus on client needs, anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations and work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
The candidates should assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organization
The candidates should set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities
The candidates should determine strategies to move forward, set goals, create and implement action plans, and evaluate the process and results. They should also demonstrate the ability to solve problems by assessing problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem
The candidates should be hired based on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton
The candidates should demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated, and Excellent, fostering an environment for others to do the same
The candidates should demonstrate the foundational competencies, key behaviors, and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker, and Creative Innovator

Responsibilities:

The candidates should be able to coordinate and support the teams delivering service to Edmontonians and Employees to ensure the effective and efficient execution of day-to-day activities of running the operations
The candidates should be able to handle office administration and support tasks and able to manage supply and inventory, along with financial oversight
The candidates should be able to provide office coordination and reception services and able to assist in general administration and internal communication
The candidates should be able to work on special projects and process improvements and able to provide end-to-end meeting support by scheduling meetings, preparing agendas, taking, transcribing, and distributing meeting minutes
The candidates should be able to create, process, and maintain files in accordance with records management, including contact lists, position management, and assets
The candidates should be able to ensure document management, retention, disposition, and distribution adhere to all FOIP requirements and record management procedures
The candidates should be able to create and process purchase requisitions, reconcile and process invoices, and coordinate corporate procurement card transactions, review and approvals
The candidates should be able to prepare vendor agreements following purchasing standards and able to support events by assisting with scheduling activities, catering, facility set up, technology
The candidates should be able to communicate with various offices to ensure information and events are relayed between facilities
The candidates should be able to provide coordination and reception services for all visitors, inquiries, facility matters, and deliveries
The candidates should be able to coordinate and maintain office equipment, furniture, supplies, phone inventory, and other workspace requirements
The candidates should be able to coordinate and implement ergonomic assessment workspace changes, provide oversight of OH&S inspections, provide oversight of implementation of action items from OH&S inspections, and implement action items from Hazard Assessments
The candidates should be able to coordinate and/or lead a variety of projects and initiatives within the Section and able to represent 311 & Customer Access by participating on internal committees or cross-functional teams
The candidates should be able to perform additional related duties as assigned

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online

We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!

Check the latest available jobs in Canada