Executive Administrative Assistant – Pool
Bank of Canada based in Ottawa (Downtown), OB is inviting applications from suitable candidates for the position of Executive Administrative Assistant – Pool. The Bank of Canada can be termed as a Crown corporation and Canada’s central bank. Our bank was chartered in 1934 under the Bank of Canada act. We are responsible for formulating Canada’s monetary policy, and for the promotion of a safe and sound financial system within Canada. The candidates who will get selected for the vacancy will be required to start the work as soon as possible. We are establishing a pool of pre-qualified candidates to staff temporary and permanent Executive Administrative Assistant positions at the Bank of Canada.
Job Description:
Employer Name: Bank of Canada
Position: Executive Administrative Assistant – Pool
Employment Type: Full-time
No of Vacancies: To be determined
Location: Ottawa (Downtown), ON, CA
Salary: To be determined
Shift: To be determined
Position Type: Term
Position Length: 6 months to 3 years
Remote Work: Hybrid Model
Requirements:
Languages: Candidates must have knowledge of the English and French languages.
Education: Candidates need standard educational qualification such as an administration certificate/diploma or high school diploma
Experience: Candidates need a minimum of two full years of recent work experience providing administrative support services or an equivalent combination of education and experience may be considered
Other Requirements:
- The candidate should be work to be leading central bank, dynamic, engaged and trusted and be committed to a better Canada
- The candidate gets to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians and also be able to work with being challenged, energized and motivated to excel in the environment.
- The candidate should be able to work with the principles, excellence, integrity and innovation
- The candidate should be able to work as a part of a multifaceted workplace and also should be accountable for a wide range of office management and operational support services for the department
- The candidate should be able to propose improvements to the efficiency and effectiveness of the office including writing procedures, reformatting and converting documents, and ordering stationery supplies.
- The candidate should be able to work as an engaged teammate, who actively participates in achieving team goals and plan and prioritize work, anticipate and adapt to different clients’ needs, ask for clarification when required and react quickly to change and also maintain an attention to the detail and to the quality of work
- The candidate should have an intermediate digital literacy with the Microsoft suite, including Outlook, Visio, Excel, Word and PowerPoint and have a proven understanding of office procedures and related policies
- The candidate should be able to possess strong written and verbal communication skills, can write clear and grammatically accurate short documents, and can convey straightforward messages with tact and also be open-minded, adaptable, and take initiative to proactively overcome any work obstacles that may arise, such as prioritizing competing demands and re-negotiating deadlines while ensuring quality
- The candidate should have strong understanding of SharePoint and record management principles
- The candidates who are Canadian citizens and residents will be prioritized
- The candidate should be able to provide security clearance on the required level
Responsibilities:
- The candidate should be able to provide full clerical and administrative support to departmental staff
- The candidate should be able to prioritize and manage inboxes and calendars for senior management, schedule and control their appointments, draft meeting agendas, take minutes, and help to prepare background meeting information, including printing documents and/or assembling electronic documentation and also assist leaders you support by tracking deliverables and due dates, adding reminders or blocking off time in their calendar to complete tasks and providing updates during your regular touch bases
- The candidate should be able to coordinate travel arrangements and support managers with the process for expense claims and also participate in departmental projects and initiatives and suggest process improvements while maintaining and updating the department’s filing and data systems
- The candidate should be able to support meetings by assisting meeting participants with Skype or conference call technologies, plan with caterers to provide refreshments to the attendees and assist with onboarding new team members in the department
- The candidate should be able to follow the processes and procedures surrounding protected and confidential documents and information
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!