Legal assistant
City of Mississauga’s Corporate Services Department is inviting applications from suitable candidates for the position of Legal assistant. City of Mississauga’s Corporate Services Department supports the city’s operations by providing essential services like HR, finance, IT, and legal support. It focuses on improving efficiency and service delivery through innovation and strategic planning. The department ensures accountability and transparency in municipal operations. Its work contributes to maintaining high standards of public service. The candidates selected for the vacancy will be required to start the work as soon as possible.
Also hiring: General manager
Job Description:
Employer Name: City of Mississauga
Department: Corporate Services Department
Division: Corporate Business Services Division
Services: Realty Services
Position: Legal assistant
No of Vacancies: 1
Salary: $32.39 – $43.18 hourly
Employment Type: Temporary
Non-Union/Union: Non Union
Location: Mississauga, ON
Shift: 35 Hours/Week
Requisition ID: 25196
Requirements:
Languages: Candidates must have knowledge of the English Language
Education:Â Candidates should have completion of a minimum of post-secondary education
Experience: Candidates should have a minimum of 2 years of administrative experience, preferably in the Legal or Realty field
Physical Requirements:
- The candidates should be people and services-oriented, with a successful history of working in a fast-paced environment
- The candidates should be detail-oriented, with the ability to multi-task, assume responsibility for decisions made, and take action accordingly
- The candidates should have strong organizational, investigative, fact-finding, and problem-solving skills
- The candidates should have the ability to prioritize workloads independently, using sound judgment to follow instructions with minimal supervision and take initiative
- The candidates should be able to travel to different sites within the City of Mississauga as required. A valid G class license
Other Requirements:
- The candidates should have extensive experience in property administration, with a strong demonstration of superior records management and control
- The candidates should possess excellent written and oral presentation skills and advanced computer software knowledge, including Microsoft Word and Excel
- The candidates should be able to work with prolonged exposure to computer keyboards and screens, primarily in an office environment
Responsibilities:
- The candidates should be able to provide administrative support to ensure the smooth day-to-day operation of the Dundas and Lakeshore Rapid Transit Real Property team and monitor and inform appropriate members of the Realty Rapid Transit Management team of requirements and track task completion to ensure deadlines are met
- The candidates should be able to administer the activities of the assigned properties in accordance with contractual requirements, procedures, and coordinate the work of internal and external services required to assemble and complete property acquisitions (appraisers, planners, surveyors, engineers, municipal staff and utilities)
- The candidates should be able to act as a key resource between the Realty office, finance, appraisers, engineers, Technical Advisor, surveyors, and Legal Services and produce documents for different audiences, including bulletins, meeting minutes, letters, policies, reports, charts, and presentations using software applications and maintain an ongoing awareness of key dates, deliverables, track employees, contractors, and monitor file activity
- The candidates should be able to monitor and reconcile budgets for assigned consultants, prepare and submit expenses, and administer the activities of the assigned properties in accordance with contractual requirements
- The candidates should be able to manage consultant activity logs for the team, monitor and reconcile third-party contracts and invoices in compliance with corporate procedures and monitor approval requests, prioritize, and expedite responses
- The candidates should be able to maintain polite and professional communication with internal and external stakeholders and prioritize, develop, and redirect correspondence and provide specialized technical administrative and clerical support unique to the assigned office and be an expert in record keeping and maintain an electronic filing system and conduct corporate searches, retrieve parcel registers, plans, and search out contacts
- The candidates should be able to create databases, maintain templates, track performance, draft letters, memos, legal documents, and reports and draft letters, staff reports, and other correspondence
- The candidates should be able to maintain calendars, schedule meetings, and provide ad-hoc assistance on projects or initiatives with the unit or team and use information stored within the unit or team and available without special authorization and make arrangements with utilities, other levels of government, agencies, and boards and participate in the timely reconciliation of budgets and payment of invoices
- The candidates should be able to manage and update all property files, various records, photos, legal documents, deeds, agreements, executions, reports, and plans and maintain confidentiality of all actions in accordance with policy or seek direction from Manager or Supervisor
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!