Secretary to assistant deputy minister
Government of Newfoundland and Labrador’s Treasury Board Secretariat based in St. John’s, NL is inviting applications from suitable candidates for the position of Secretary to assistant deputy minister. Government of Newfoundland and Labrador’s Treasury Board Secretariat manages financial planning and budgeting for the province. It oversees fiscal policies, expenditure management, and financial reporting to ensure transparency and accountability in government spending. It supports the government’s priorities and initiatives, contributing to the province’s economic stability and growth. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Government of Newfoundland and Labrador
Department: Treasury Board Secretariat
Division: Office of the Comptroller General
Position: Secretary to assistant deputy minister
No of Vacancies: 1
Salary: $42848.00 – $55702.00 yearly
Employment Type: Permanent
Position Group: Non Bargaining/Non Management
Location: St. John’s, NL, Canada
Shift: 35-hours per week
Competition Number: TBS.24.25.0148
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have Completion of a two-year diploma program in office administration
Experience: Candidates should have experience preparing and managing correspondence and documentation
Other Requirements:
- The candidates should have experience managing logistics for appointments and travel and have experience working with information management applications
- The candidates should have experience providing secretarial support to executive-level positions and have experience using HPRM information management application
- The candidates should possess knowledge of secretarial practices and should demonstrate proficiency with information management applications
- The candidates should demonstrate the ability to effectively exchange information and have the ability to manage time and tasks efficiently
- The candidates should be able to maintain confidentiality and should be capable of working independently
- The candidates should have attention to detail and professionalism and possess a recent and satisfactory Certificate of Conduct from local police
- The candidates should acknowledge the requirement for periodic flexible start and end times for the workday
Responsibilities:
- The candidates should be able to provide advanced secretarial and administrative support services and able to manage documentation by maintaining and improving records management procedures
- The candidates should be able to monitor inbound correspondence and maintain tracking systems to ensure prompt action
- The candidates should be able to distribute internal and public correspondence and able to ensure care and custody of confidential materials
- The candidates should be able to compose outbound correspondence on behalf of the Assistant Deputy Minister (ADM) and track correspondence using Hewlett Packard Records Manager (HPRM)
- The candidates should be able to assist with the compilation of briefing books and materials and able to manage and optimize the ADM’s Outlook calendar and schedule
- The candidates should be able to plan and coordinate logistics for meetings, including travel arrangements and itineraries
- The candidates should be able to collaborate and assist other members of the executive, branch, and/or department’s administrative support staff
- The candidates should be able to provide support to the Deputy Ministers’ Office as required and able to liaise with other government officials and external stakeholders
- The candidates should be able to respond to inquiries from the general public and able to perform other related duties as required
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!