Supervisor, Facilities Operations
Region of Waterloo, Department of Corporate Services (COR) based in Waterloo, ON is inviting applications from suitable candidates for the position of Supervisor, Facilities Operations. The Region of Waterloo’s Department of Corporate Services (COR) plays a pivotal role in ensuring efficient and effective administrative support across various municipal functions. The Region of Waterloo’s Department of Corporate Services upholds high standards of governance and service delivery. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Region of Waterloo
Department: Corporate Services (COR)
Division: Facilities and Fleet Management
Position: Supervisor, Facilities Operations
No of Vacancies: 1
Salary: $53.75 – $67.19 Hourly
Employment Type: Permanent Full Time
Job Category: Maintenance/Skilled Trades
Location: Waterloo, ON, CA
Job location: 99 Regina Street S
Hours of Work: 35
Grade: 7
Requisition ID/Job ID: J0324-0168
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have an educational background such as journeyperson status in a building-oriented discipline (e.g., carpentry, electrical, mechanical, plumbing), or a related diploma/degree (e.g., Construction, Mechanical Engineering Technology, Certified Engineering Technology), or other relevant equivalent
Experience: Candidates should have responsible related experience
Physical Requirements:
- The candidates should be able to participate in an official standby/on-call rotation to respond to legislated or time-sensitive demands beyond regularly scheduled work hours
- The candidates should be able to travel within Waterloo Region and support and demonstrate the Region’s values
Other Requirements:
- The candidates should possess knowledge and skills typically acquired through progressively responsible related experience
- The candidates should have knowledge of facility management, building maintenance, and operations practices, procedures, technologies, and standards, including building codes and regulations
- The candidates should demonstrate knowledge of corporate policies, procedures, and standards; building maintenance practices and industry standards; relevant municipal by-laws; local utilities standards; relevant legislation (e.g., health and safety, industrial and construction, tenant-related, Building and Fire Codes, long term care, green energy, environmental, technical standards, and safety); and collective agreements
- The candidates should possess the ability to organize and coordinate maintenance work and schedule staff to optimize cost-effectiveness and efficiency in a unionized environment
- The candidates should have assessment, analytical, problem-solving, project management, and continuous improvement skills to identify gaps and proactively plan, document, and develop and adjust processes; plan and develop objectives for administering technical, operational, safety, and financial components of work; find solutions to maintenance issues; meet inflexible deadlines; ensure database/data integrity, analyze and manipulate data sets; and apply risk assessment and evaluation methods to meet maintenance service levels
- The candidates should exhibit leadership, human relations, and communications skills to supervise, train, develop, motivate, and support staff; work with project committees; respond to inquiries/complaints; provide effective customer service; interview and negotiate with contractors to resolve disputes; prepare and present business cases to committees and staff; conduct training/education programs for staff; and participate as an effective team member
- The candidates should possess the ability to read and understand architectural, structural, electrical, and mechanical drawings; blueprints; work orders; technical specifications/reports/submissions; policies and procedures; minutes; journals/newsletters/trade magazines; product information; and codes/regulations. They should also have the ability to write letters, memorandums, reports (e.g., job costing/status, technical), work orders/technical specifications/scope of work, checklists, facility operation/maintenance manuals and procedures, budget recommendations, and schedules, as well as to complete designated substance surveys
- The candidates should have computer skills using software such as Microsoft Office and work order systems
- The candidates must undergo a tuberculosis (TB) test and required immunization(s) as part of the mandatory requirements for working in a long-term care facility
- The candidates must provide an acceptable vulnerable sector police records check for working in a long-term care facility
Responsibilities:
- The candidates should be able to supervise staff and contractors in carrying out the safe operation and maintenance of regional facilities, ensuring efficiency, cost-effectiveness, and compliance with environmental standards
- The candidates should be able to analyze data, proactively plan for, and manage projects to ensure building assets (approximately 1,900 buildings valued at approximately $1.4B) are maintained per legislation, policies, and procedures
- The candidates should be able to supervise a range of jobs/staff, including facilities management operators and skilled trades, general maintenance staff, work coordinators, administrative staff, and summer students in a project management matrix framework
- The candidates should be able to assign projects and tasks to staff based on resource requirements and other considerations
- The candidates should be able to participate in an official on-call supervisor rotation and supervise a 24-hour emergency maintenance response program
- The candidates should be able to plan short/medium-term building operations work and supervise daily work on mechanical equipment, elevators, environmental and building automation systems, and general maintenance
- The candidates should be able to act as a main point of contact for building occupants/tenants and neighboring properties regarding maintenance and repair work, including complaint resolution
- The candidates should be able to supervise work order and office administration, ensuring work orders and related paperwork and project documentation are maintained and completed
- The candidates should be able to conduct analysis of work order data and regular reviews and evaluations of equipment, critical building systems, and maintenance practices to determine efficiencies, cost savings, and continuous improvement
- The candidates should be able to assist in the preparation of capital and operating budgets for repairs, renovations, and replacements, and administer and monitor building operating budgets
- The candidates should be able to coordinate technical investigations, procurements, contracts, and minor capital/emergency work
- The candidates should be able to ensure the safe operation and maintenance of vehicles, specialized tools, and mobile equipment used by staff
- The candidates should be able to develop, implement, and maintain preventive maintenance programs and inspection schedules
- The candidates should be able to administer projects or portions of major projects, ensuring contractors comply with contract plans and specifications, standards, and legislation
- The candidates should be able to develop and maintain best practices, training and education programs for staff, and safety training programs
- The candidates should be able to work on energy management and conservation programs and obtain permits/approvals for capital works and building renovations
- The candidates should be able to schedule and coordinate minor moves within buildings and participate in committees representing facilities management interests
- The candidates should be able to assist in the development, implementation, and audit of procedures and programs to ensure legislative compliance
- The candidates should be able to perform related duties as required
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!