Accounts Payable Clerk
Algonquin College, Department of Accounts Payable Supervisor based in Ottawa, ON is inviting applications from suitable candidates for the position of Accounts Payable Clerk. Algonquin College’s Department of Accounts Payable Supervisor plays a critical role in managing the college’s financial operations. The supervisor ensures accurate and timely payments to vendors and suppliers. Algonquin College facilitate the smooth flow of financial transactions, supporting the college’s mission of providing quality education and services to students and stakeholders. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Algonquin College
Department: Accounts Payable Supervisor (Peter Brown)
Position: Accounts Payable Clerk (Various Positions Available)
No of Vacancies: 1
Salary: $30.00 – $34.77 Hourly
Employment Type: Full-Time Support
Location: Ottawa, ON
Other Location: Ottawa Campus
Schedule: Full Time
Scheduled Weekly Hours: 36.25
Requisition ID/Job ID: R162322
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have a minimum of two (2) year diploma in Accounting or equivalent
Experience: Candidates should have minimum of five (5) years experience in an accounting office environment in a previous Accounts Payable position
Responsibilities:
- The candidates should be able to process all invoices and other payment requests received and undertake the payment of all external suppliers in an accurate, efficient, and timely manner
- The candidates should be able to electronically match invoices with receiving reports and purchase orders (Three Way Match) and verify the documentation necessary to initiate a payment to an external supplier for goods and/or services received
- The candidates should be able to provide timely feedback to suppliers and internal departments related to the status of payment and provide functional guidance to other accounts payable staff
- The candidates should be able to generate payments for departmental and/or College purchases of supplies, services, and/or equipment in accordance with College policy and procedures with minimal supervision or direction
- The candidates should be able to compare invoice information with purchase orders for accuracy of prices
- The candidates should be able to check receiving documentation to ensure that the correct quantities have been received
- The candidates should be able to allocate supplier credits and discounts to the appropriate department
- The candidates should be able to verify vendor addresses to ensure that payments are remitted to the correct location
- The candidates should be able to self-assess Provincial Sales Tax and/or Goods & Services Tax that has not been charged/included on invoices from out of province or out of country
- The candidates should be able to ensure all charges for vendors with weekly or monthly billing are allocated by cost center through invoice entry or by journal entry in the financial accounting system
- The candidates should be able to perform monthly credit card reconciliations of vendors managed by the Finance department and paid by supplier PCard
- The candidates should be able to produce payments for wires and Electronic Funds Transfers (EFT
- The candidates should be able to initiate contact with staff and suppliers to research and resolve discrepancies, including reconciling vendor account statements to the financial system to identify missing invoices and following up with the vendor for a copy of missing invoices
- The candidates should be able to respond to inquiries regarding vendor payments
- The candidates should be able to provide explanations of College policy and procedures to internal and external customers
- The candidates should be able to deal with suppliers and staff in a respectful business-like manner
- The candidates should be able to assist auditors upon request for invoice information
- The candidates should be able to check orders that are to be cancelled due to lengthy unfilled back-orders partial shipments
- The candidates should be able to analyze and verify the accuracy of purchase orders, receiving reports, invoices, statements, and other related documents
- The candidates should be able to ensure that appropriate approvals are obtained for all payments
- The candidates should be able to investigate copies of invoices received either with or without a valid purchase order number, in order to determine if they may have been paid previously by credit card or by payment voucher
- The candidates should be able to provide guidance, advice, and training to Accounts Payable Clerks on more complex invoice processes, such as Facilities related invoices
- The candidates should be able to investigate anomalies related to invoices and provide them to the Accounts Payable Coordinator
- The candidates should be able to assist the Accounts Payable Coordinator in the day-to-day accounts payable activities
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!