Administrative and meeting management assistant

City of Edmonton’s Office of the City Clerk Department is inviting applications from suitable candidates for the position of Administrative and meeting management assistant. City of Edmonton’s Office of the City Clerk Department supports municipal governance and transparency. It manages city council meetings, maintains official records, and oversees elections. The department ensures compliance with legal requirements and provides public access to council proceedings. Its services contribute to maintaining accountability and transparency within the city’s operations. The candidates selected for the vacancy will be required to start the work as soon as possible.

Table of Content

Also hiring: Sales representative, automobiles – retail

Job Description:

Employer Name: City of Edmonton
Department: Office of the City Clerk
Position: Administrative and meeting management assistant
No of Vacancies: 3
Salary: $50436.57 – $63276.77 yearly
Employment Type: Temporary/Full time
Classification Title: Clerk III
Union: Out of Scope
Talent Acquisition Consultant: SM / MM
Location: Edmonton, AB
Shift: 33.75 hours per week, Monday through Friday
Job ID: 50906

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of completed Grade 12, including business subjects word and information processing
Experience: Candidates should have a minimum of three years of progressively responsible experience in an administrative capacity

Physical Requirements:

The candidates should have the ability to establish and build effective working relationships and possess exceptional troubleshooting and problem-solving skills
The candidates should have a proven ability to produce error-free work under tight deadlines
The candidates should have the ability to make decisions in accordance with established policies and procedures
The candidates should have the ability to plan, prioritize, and coordinate work assignments independently and as part of a team

Other Requirements:

The candidates should have completed a relevant certificate or diploma program from an approved business school or college, supplemented by training in basic microcomputer applications
The candidates should have including reception services, arranging staff travel and training, and generally supporting administrative and clerical needs in a fast-paced, demanding environment
The candidates should have broad knowledge of the City’s organizational structure and department services and knowledge of SAP and Google Office tools
The candidates should have experience working in a public service environment and experience working in a large, complex organization
The candidates should have excellent verbal and written communication skills and advanced skills in Google Suite (Gmail, Docs, Sheets, Slides, Drive and Adobe Acrobat

Responsibilities:

The candidates should be able to work collaboratively with a team of administrative professionals to support the Office of the City Clerk, ensuring smooth and efficient operations
The candidates should be able to manage a large volume of requests to speak from the public at Council and Committee meetings, as well as Public Hearings, coordinating the process from registration to technical assistance during meetings
The candidates should be able to promptly respond to or direct inquiries from the public sent to the business shared account, acting as the public-facing representative of the Office of the City Clerk
The candidates should be able to review Council correspondence items that are sent to the City Clerk’s office, distributing them in alignment with standard procedures
The candidates should be able to work closely with the Meeting Management Team within Governance and Legislative Services, providing meeting support for Council and Committee meetings by booking ancillary services such as security, audio or visual, and captioning, and responding to inquiries about meetings and agenda items
The candidates should be able to prepare and distribute Council and Committee meeting notices and update public and internal meeting calendars, ensuring accuracy and timeliness
The candidates should be able to process payments for Freedom of Information and Protection of Privacy requests and for Bylaw copies, complying with the City’s money-handling and credit card policies
The candidates should be able to support financial management tasks by creating purchase orders, cheque requisitions, and deposits in line with department procedures
The candidates should be able to support records management activities, ensuring document management, retention, disposition, and distribution adhere to the required guidelines
The candidates should be able to perform other administrative, clerical, and support duties as required, contributing to the overall functionality of the City Clerk’s office

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online

We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!

Check the latest available jobs in Canada