Administrative assistant
City of Edmonton’s Planning and Environment Services Department is inviting applications from suitable candidates for the position of Administrative assistant. City of Edmonton’s Planning and Environment Services Department manages urban planning and environmental initiatives. It facilitates sustainable development, zoning regulations, and community engagement to support Edmonton’s growth. By prioritizing environmental stewardship and urban development, the department ensures a balanced approach to city planning, fostering a resilient and vibrant urban landscape. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Edmonton
Department: Planning and Environment Services
Branch: Manager’s office
Position: Administrative assistant
No of Vacancies: 1
Salary: $61666.990 – $77258.090 yearly
Employment Type: Temporary/Full time
Talent Acquisition Consultant: RD/JF
Classification Title: Administrative Assistant I-8hr
Union: CSU 52
Location: 10111 104 Ave NW 2nd Floor, Edmonton, AB T5J 0J4, Canada
Shift: 40 per week, Monday to Friday
Job ID: 49957
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of 12 school grade including business subjects with emphasis on word and information processing
Experience: Candidates should have minimum of 4 years progressively responsible, diversified administrative experience in a fast-paced, highly political office setting dealing with upper management
Physical Requirements:
- The candidates should be highly self-motivated and capable of producing quality, error-free work in a fast-paced environment
- The candidates should demonstrate the ability to identify enhancements and recommend modifications to systems, policies, and procedures
Other Requirements:
- The candidates should have demonstrated computer competency, including advanced skills and experience in Google applications and knowledge
- The candidates should have the ability to gain proficient experience using city systems such as Posse, ARIBA, SAP and PeopleSoft
- The candidates should have knowledge of FOIP legislation and the ability to process FOIP requests in conjunction with the FOIP office
- The candidates should demonstrate the ability to deal with politically sensitive issues and confidential information with a high degree of judgment and discretion and familiar with the City’s policies, procedures, and formats
- The candidates should possess exceptional prioritization skills, including the ability to exercise sound judgment and make independent decisions
- The candidates should have excellent organization skills with exceptional customer service, interpersonal, and teamwork abilities and possess excellent written and verbal communication skills
- The candidates should have a clear understanding of the Department and Branch’s position on various sensitive issues and maintain confidentiality
- The candidates should have previous supervisory experience, including staff performance management and delegation of duties
- The candidates should have experience working with management positions, with the ability to maintain and influence relationships without having a formal level of authority over others
- The candidates should have completed an appropriate administrative professional certificate program from an accredited business school or college
Responsibilities:
- The candidate should be able to provide support to the Branch Manager: manage calendar, prepare agendas, draft correspondence, and book meetings (including facility arrangements, catering
- The candidate should be able to attend meetings chaired by the Branch Manager prepare meeting materials or background information and agendas and take, prepare, and distribute minutes
- The candidate should be able to advise the Branch Manager of the status of initiatives taken in resolving issues requiring Deputy City Manager involvement and monitor the progress of directives issued until required action is complete
- The candidate should be able to maintain and monitor an accurate and timely list of action items to alert the Directors or Supervisors of deadlines on action items and prepare and share working documents such as branch, department or Council memos, council reports, and background material for meetings
- The candidate should be able to oversee and coordinate FOIP requests, responses to councillor and 311 inquiries and liaise and exchange information with administrative staff of other senior offices
- The candidate should be able to lead the development of office principles, systems, and procedures in compliance with Corporate policies, procedures, and guidelines and assign routine requests for information to the appropriate Branch staff
- the Strategic Coordinator in monitoring performance reporting such as HR, budget, travel and training costs, and projects and maintain branch staff contact information in conjunction with the other administrative staff within the branch
- The candidate should be able to supervise 1-4 clerical staff responsible for the overall administrative functions for all branch staff, including performance coaching, check-ins and reviews, and full cycle human resources
- The candidate should be able to undertake special projects as assigned from either the Branch Manager, Directors, or Strategic Coordinator and all Branch Directors as necessary and coordinate administrative functions for the Branch Manager’s office and the Branch leadership team
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!