Administrative Assistant
Hydro One Networks Inc based in Toronto, ON, CA is inviting applications from suitable candidates for the position of Administrative Assistant. Hydro One Networks Inc is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. Our company is known to have a long history in the industry with our roots dating back over 110 years to 1906. We have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. We work with being focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play. The candidates who will get selected for the vacancy will be required to start the work as soon as possible. Hydro One introduced a Hybrid Work Pilot Project in 2022 for most office-based roles. Employees work in-office/on-site two days a week and remotely from home for three days a week. Hydro One is adding refreshed workspaces and technology to support these changes. Join us as we ‘trial & learn’ a new modern way of working and be a key driver of the future state.
Job Description:
Employer Name: Hydro One Networks Inc
Position: Administrative Assistant
No of Vacancies: To be determined
Salary: Salary is not mentioned, $628.00-$32.00 hourly salary estimated by Canadian Job Bank.
Employment Type: Full-time
Location: 46887 – Toronto – Regular
Requirements:
Languages: Candidates must have knowledge of the English Language.
Education: Candidates don’t need standard educational qualification such as high school, bachelor’s degree, a certificate or a diploma
Experience: Candidates don’t need experience although having experience is an asset
Other Requirements:
- The candidate should be able to able to provide COVID vaccine related documents
Responsibilities:
- The candidate should be able to prepare and/or process non-routine correspondence, legal documentation, and forms (ie, court pleadings, court motion records, factums, appeal books, case briefs contracts, opinions, construction liens, summons to witnesses, labor and employment materials, Executive Approvals, Memoranda to the Board, Statutory Declarations, etc.), received through shorthand, Dictaphone, long-hand notes or transmitted via the personal computer and also checked for accuracy according to format and procedure, signing authorities, identification of parties, application of the corporate seal, terminology, etc.
- The candidate should be able to sign routine correspondence as specified by Supervisor (Instructing Lawyers) and also liaise with internal and external groups as necessary, ie other Business Units, Courts, Government Agencies,Law firms, etc. to arrange court dates, arrange for examinations for discovery, obtain rulings, arrange property and corporate searches, follow up on the status of agreements, serve pleadings and other documents, etc.
- The candidate should be able to prepare supervisors’ expense reports and time sheets, requisition checks, compile various monthly reports,assemble material and organize backup information as requested and also perform routine compiling, processing and maintenance of information required by supervisor(s) eg, time sheets,vacation logs, etc.
- The candidate should be able to refer to various Company manuals and guidelines, such as the Organizational Authority Register, MPPP as required.
- The candidate should be able to maintain supervisors’ calendar for meetings, court dates, arbitrations, appointments, etc. Answer calls to supervisor(s), taking messages as required and also provide information to callers in subject areas agreed on with supervisor(s) and within bounds of confidentiality guidelines.
- The candidate should be able to respond to telephone and personal inquiries, determine the nature of request and respond appropriately and also establish with supervisor(s), priorities and schedules for ongoing work programs incorporating new work into schedules
- The candidate should be able to consult with a supervisor or others for advice and direction as necessary and also maintain referral and follow-up control logs to track work in progress, as per departmental procedures
- The candidate should be able to refer Requests for action to other staff in Division and/or Company, based on knowledge of organization, and consistent with confidentiality restrictions.
- The candidate should be able to process incoming and outgoing mail, sorting and distributing as necessary noting priorities, searching files,records, etc. to locate supporting information for supervisor, arranging for taxis, couriers, as necessary and also set up and maintain supervisors’ working files in accordance with Records Management policies and guidelines,retrieving materials as required
- The candidate should be able to maintain various administrative manuals and also prepare and maintain precedent files
- The candidate should be able to make all necessary meetings, conferences, and seminars and travel arrangements including accommodation,refreshments, advances, travel documents and preparing handouts and also ensure that the supervisor has all required reference materials for meetings.
- The candidate should be able to perform other duties as required
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume and cover letter) through below mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!