Departmental administrator

Carleton University’s Electronics department based in Ottawa, ON is inviting applications from suitable candidates for the position of Departmental administrator. Carleton University’s Electronics department offers academic programs and conducts research in electrical engineering and related fields. It provides students with comprehensive education and hands-on experience in electronics design, circuits, and systems. Through collaboration with industry partners and cutting-edge research, it contributes to advancements in electronics technology. The candidates selected for the vacancy will be required to start the work as soon as possible.

Job Description:

Employer Name: Carleton University
Department: Electronics
Position: Departmental administrator
No of Vacancies: 1
Salary: $73218.00 – $80085.00 Yearly
Employment Type: Continuing/Full Time
Employee Group: CUPE 2424
Job Category: Administrative
Location: 1125 Colonel By Dr, Ottawa, ON K1S 5B6, Canada
Shift: 35 Hours Per Week
Job ID: J0424-0095


Languages: Candidates must have knowledge of the English Language
Education: Candidates should have educational qualifications such as completion of a university undergraduate degree
Experience: Candidates should have at least 5 years related experience, with some experience in a university setting preferably in a position of responsible financial administration

Other Requirements:

  • The candidates should demonstrate competence in university administrative systems, including BANNER, scheduling, Carleton Central, FAST, and NJOYN
  • The candidates should exhibit proficiency in staying current with computing hardware and software technologies
  • The candidates should possess strong analytical skills for data analysis and manipulation to meet diverse requirements
  • The candidates should have the ability to take thoughtful, independent action for efficient task execution
  • The candidates should display self-motivation and the capacity to work under pressure while meeting deadlines
  • The candidates should have excellent interpersonal skills and decisive decision-making abilities
  • The candidates should possess a thorough understanding of office procedures, management principles, budgeting, record-keeping, problem-solving, supervision, and administration


  • The candidates should be able to independently oversee the unit’s financial resources, the supervision of support staff, and the general administration of the department
  • The candidates should be able to provide confidential administrative services to the Chair, advise, and make recommendations on matters of academic regulations, staffing management, university policy, and the provisions of collective agreements as they impact on the operations of the department
  • The candidates should be able to have primary responsibility for preparing statistics and overseeing the management of data for Canadian Engineering Accreditation Board (CEAB) purposes
  • The candidates should be able to serve as a primary contact person for potential students, current graduate and undergraduate students, responding to queries and giving advice on registrarial matters
  • The candidates should be able to serve as a liaison officer on behalf of the department with external research funding agencies
  • The candidates should be able to oversee the Graduate Administrator in maintaining academic records for graduate students, informing students and prospective students on matters pertaining to course/program selection, and academic regulations
  • The candidates should be able to oversee the Administrative Assistant in administration of the undergraduate program, advising undergraduate students with their programs, assisting with the submission of scholarship nominations, and offering support to the members of the Department including preparing material for CEAB

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online




We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!

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