Executive assistant/AY4 Administrative secretary 4 (AY4)

Manitoba Government based in Winnipeg, MB is inviting applications from suitable candidates for the position of Executive assistant. Manitoba Government is responsible for public service delivery across various sectors like health, education, and justice. It offers a wide range of services that support residents, businesses, and immigrants. As one of the province’s largest employers, it provides job opportunities and fosters diversity and inclusion. The government operates by focusing on efficient and ethical service delivery to enhance the quality of life. The candidates selected for the vacancy will be required to start the work as soon as possible.

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Job Description:

Employer Name: Manitoba Government
Position: Executive assistant/AY4 Administrative secretary 4 (AY4)
No of Vacancies: 3
Salary: $51368.00 – $59973.00 yearly
Employment Type: Regular/Full time
Location: Winnipeg, MB, CA
Advertisement Number: 43563

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of post-secondary education in office administration
Experience: Candidates should have considerable experience in the relevant field

Physical Requirements:

• The candidates should be legally entitled to work in Canada and provide a satisfactory Criminal Record Check
• The candidates should possess excellent time management skills, with the ability to prioritize workloads and manage deadlines and shifting priorities effectively
• The candidates should demonstrate excellent problem-solving and decision-making abilities
• The candidates should be able to work independently, take initiative, and manage unexpected changes or last-minute requests

Other Requirements:

• The candidates should have extensive experience providing administrative and secretarial support to executive and senior-level staff
• The candidates should have experience scheduling and coordinating meetings, travel arrangements, taking minutes, preparing for meetings, and providing day-to-day administrative support
• The candidates should possess excellent written communication skills, with the ability to draft, format, edit, and proofread correspondence on behalf of senior-level staff, paying close attention to detail
• The candidates should demonstrate political acumen and the ability to manage and maintain confidentiality when dealing with sensitive documents and information
• The candidates should have experience coordinating the flow of incoming and outgoing correspondence, as well as maintaining and managing electronic and physical files
• The candidates should have strong interpersonal and verbal communication skills to interact professionally with management and stakeholders, maintaining strong working relationships
• The candidates should have experience working with policies, procedures, and guidelines and be proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint and experience working with AIMS or SIMS

Responsibilities:

• The candidates should be able to provide comprehensive support to senior executive staff within the Government of Manitoba, maintaining a highly organized approach
• The candidates should be able to demonstrate exceptional attention to detail, excellent communication skills, and the ability to handle confidential and sensitive information with tact and discretion
• The candidates should be able to draft, proofread, edit, and format a wide range of documents, ensuring accuracy and professionalism
• The candidates should be able to manage files, track incoming and outgoing correspondence, and handle emails efficiently
• The candidates should be able to manage senior executive calendars, ensuring timely scheduling and coordination
• The candidates should be able to arrange travel and manage travel-related logistics and answer telephones and respond to public inquiries in a professional and clear manner
• The candidates should be able to communicate clearly and professionally with internal and external stakeholders

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and advertisement number) through the below-mentioned details.

By email
[email protected]

Official Notification