Graduate studies administrator (EP)

Carleton University’s Office of the Dean of Engineering and Design department based in Ottawa, ON is inviting applications from suitable candidates for the position of Graduate studies administrator. Carleton University’s Office of the Dean of Engineering and Design department leads the fostering innovation and interdisciplinary collaboration. It offers diverse engineering and design programs, providing students with practical skills and theoretical knowledge. It prepares graduates to excel in dynamic industries, driving technological advancement. The candidates selected for the vacancy will be required to start the work as soon as possible.

Also hiring: Hotel night auditor

Job Description:

Employer Name: Carleton University
Department: Office of the Dean of Engineering and Design
Position: Graduate studies administrator (EP)
No of Vacancies: 1
Salary: $59382.00 – $64850.00 yearly
Employment Type: Full time
Job Category: Administrative
Location: 1125 Colonel By Dr, Ottawa, ON K1S 5B6, Canada
Shift: 35 Hours/Week
Job ID: J0424-0499

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have University degree in STEM
Experience: Candidates should have four years of experience in office administrative capacity, preferably in a post-secondary educational setting

Physical Requirements:

• The candidates should prioritize work effectively given the number of competing demands for time and effort
• The candidates should demonstrate resilience, flexibility and the ability to work under pressure
• The candidates should be expected to work independently, plan, initiate, coordinate and make decisions relating to the many different tasks
• The candidates should have a related discipline as well as training in the administrative and secretarial field

Other Requirements:

• The candidates should possess thorough knowledge of database software and word-processing skills
• The candidates should have knowledge of the University structure and regulations, particularly pertaining to the Faculty of Engineering and Design, and Graduate Studies
• The candidates should be able to compile reports, prepare statistics, compose correspondence and advise with minimum supervision and accuracy
• The candidates should demonstrate good judgment, diplomacy, and interpersonal skills as they must interact effectively with a large spectrum of people
• The candidates should exercise sound judgment to effectively communicate with all levels of internal and external contacts and to enforce academic regulations and policies
• The candidates should provide accurate and relevant information to students, faculty members, and supervisors outside the department, demonstrating personal initiative, reliability, and accuracy with details
• The candidates should possess strong organizational skills to effectively meet deadlines
• The candidates should have experience as a Graduate Administrator

Responsibilities:

• The candidates should be able to oversee the admission process and its maintenance for the Master of Engineering-Engineering Practice program
• The candidates should be able to create and maintain documentation on the graduate program
• The candidates should be able to assist with website development and maintenance, and participate in the automation of the admission process and other tools developed for efficient program delivery
• The candidates should be able to review graduate application files, calculate Cumulative Grade Point Averages (CGPA), convert them to Ontario equivalents, and monitor the overall application and admission workflow until a decision is made on an application
• The candidates should be able to work on recruiting activities and write, edit, and coordinate the development of promotional materials, newsletters, and brochures as appropriate to the program
• The candidates should be able to gather statistics on student admission, progression, and graduation
• The candidates should be able to perform general administrative and secretarial functions

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online