Procurement Coordinator
City of Waterloo based in Waterloo, ON is inviting applications from suitable candidates for the position of Procurement Coordinator. The City of Waterloo emerges as a dynamic and forward-thinking community dedicated to nurturing sustainable growth and enhancing the quality of life. Providing essential services, urban planning, and infrastructure development, the city addresses the diverse needs of its residents. Waterloo serves as a vibrant hub for innovation and entrepreneurship. Actively fostering community engagement, the City promotes civic participation and ensures a high standard of living for its residents. Waterloo stands as an exemplar of progressive urban development in Ontario. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Waterloo
Position: Procurement Coordinator
No of Vacancies: 1
Salary: $36.19 – $45.24 Hourly
Salary Band: H
Employment Type: Temporary, Full Time (12 months)
Location: 100 Regina St S #160, Waterloo, ON N2J 4P9, Canada
Primary Work Location: Waterloo City Hall
Schedule: Full-Time
Hours of Work: 35 hours / week
Requisition ID/Job ID: 24-06
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have knowledge and skills generally acquired through the completion of a 2-year diploma in purchasing, materials management, business administration, or another relevant field
Experience: Candidates should have 2 years’ experience in a high-volume support role; equivalent combinations of education and experience will be considered
Other Requirements:
- The candidates should demonstrate a commitment to Reconciliation, Equity, Accessibility, Diversity, and Inclusion
- The candidates should have a strong commitment to delivering quality customer service
- The candidates should possess the ability to work respectfully and effectively in a team environment
- The candidates should have an understanding of purchasing concepts, policies, and procedures; municipal purchasing experience is considered an asset
- The candidates should exhibit excellent interpersonal and communication skills
- The candidates should have strong attention to detail, organizational, and problem-solving skills
- The candidates should have the ability to work independently in a fast-paced environment with frequent interruptions and work deadlines
- The candidates should have proficiency in Microsoft Office applications, including Word, Excel, and Outlook
- The candidates should undergo a Police Criminal Record and Judicial Matters Check satisfactory to the City
- The candidates should provide proof of their current and valid certificate(s), licenses, and/or educational qualifications
Responsibilities:
- The candidates should be able to provide operational and administrative support to the procurement section, collaborating closely with partners from various divisions to complete end-to-end procurement processes in compliance with public procurement rules and the City’s Procurement By-Law
- The candidates should be able to prepare bid documents such as Request for Quotations (RFQs), Request for Tenders (RFTs), and Request for Proposals (RFPs), ensuring procurement timelines are met
- The candidates should be able to publish bid documents on the City’s bidding portal
- The candidates should be able to facilitate the evaluation and award of contracts
- The candidates should be able to prepare agreements and track contract records to ensure continuity of operations based on contract terms, such as monitoring when contract renewals are required and undertaking the contract approval process
- The candidates should be able to complete contract extension documents
- The candidates should be able to assist in the development and review of corporate procurement policies and procedures
- The candidates should be able to provide excellent service to internal and external customers and answer public inquiries
- The candidates should be able to work effectively in a team environment, providing back-up support to other members of the team as required
- The candidates should be able to provide administrative and clerical support within the section as required and perform other duties as assigned
Benefits:
- The candidate will get respect, inclusivity, health, safety, and wellness
- The candidate will get certification as a Living Wage Champion
- The candidate will get a fulsome employer-paid benefits package, including extended health and dental care, paid sick days, long-term disability, life insurance, and an Employee and Family Assistance Program
- The candidate will get eligibility for the Defined Benefit Pension Plan (OMERS) for all employees
- The candidate will get flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime
- The candidate will get substantial internal and external training and development opportunities
- The candidate will get employee-wide events, activities, site visits, BBQs, etc.
- The candidate will get a complimentary FitPass for City of Waterloo employees and family members for leisure, swim, and fitness drop-in programs
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!