Real estate associate

Hydro One Networks Inc based in Markham, ON is inviting applications from suitable candidates for the position of Real estate associate. Hydro One Networks Inc is specializing in electricity transmission and distribution. It is responsible for delivering power to homes, businesses, and communities. The company operates an extensive network of power lines and infrastructure, ensuring the reliable and efficient distribution of electricity supporting Ontario’s energy needs while contributing to the development of a resilient and modern electrical grid. The candidates selected for the vacancy will be required to start the work as soon as possible.

Job Description:

Employer Name: Hydro One Networks Inc
Position: Real estate associate
No of Vacancies: 1
Salary: Salary is not mentioned, $15.00-$20.00 hourly estimated salary
Employment Type: Regular
Location: Markham, ON, Canada
Job ID: 48727

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have successful completion of Grade XII education in a secondary school or the equivalent education
Experience: Candidates should have experience in real estate law work environment

Other Requirements:

• The candidates should demonstrate proficiency in English, including correct grammar usage and effective written/oral communication skills, enabling them to comprehend and collect information from documents, letters, record systems, and prepare effective correspondence related to real estate rights and other matters. Additionally, they should have the ability to interact with external clients and internal staff
• The candidates should possess knowledge of business and office practices, as well as proficiency in the operation of word processing equipment to maintain records, process payments, and prepare correspondence and other documents
• The candidates should have concentrated study in an appropriate field such as real estate, surveying, legal administration, business administration or equivalent education
• The candidates should be familiar with real estate terms, principles, practices, legal documentation, property descriptions, and be able to interpret real estate documents, rights, sketches, and drawings
• The candidates should have experience in contacting various owners, customers, internal staff, government agencies, railway companies, and others to clarify the nature of inquiries and secure information related to responding to unregistered and other rights inquiries, making annual easement payments
• The candidates should have experience to be familiar with word processing and computer operations, as well as the nature and arrangement of files, records, property, and rights locations, clerical, and office practices. A period of up to four years is considered necessary to gain this experience

Responsibilities:

• The candidates should be able to receive inquiries from external (e.g. law firms, customers) and internal (e.g. field staff) parties concerning unregistered and other OHSC rights, agreements, and similar rights documents
• The candidates should be able to check computerized rights databases and other rights records/mapping systems as required to determine the presence and status of rights and respond verbally and/or issue routine or standard letters/responses to the inquirer within Statutory and/or general business time requirements
• The candidates should be able to process real estate documents associated with all OHSC real estate transactions, including recording and filing paper/electronic documents and forwarding legal documents to the Corporate storage centre
• The candidates should be able to initiate and process payments for OHSC annual payment and other real estate rights agreements, checking for detail, consistency, and accuracy relative to contracts in force. Notify Supervisor or others in case of discrepancies or unusual situations
• The candidates should be able to accurately input, retrieve, update, interpret, and maintain real estate information/data on a regular basis within a variety of computerized databases and manual record and reference systems
• The candidates should be able to prepare summary reports and various presentation data such as spreadsheets, graphs, and charts and able to prepare weekly time exception or similar reports (e.g. sickness, vacation, overtime) and forward to the Supervisor for review and approval
• The candidates should be able to maintain appropriate time reporting records and databases, including the allocation of staff time, expenses to appropriate work programs, process employee time reporting reports, prepare payroll forms, payroll summary, and other similar reports
• The candidates should be able to provide a range of general clerical services to the Supervisor and others in the Department, including word processing, filing, records/manuals maintenance and retention, processing documents such as invoices and other payments, easements, damage claims, and title search reports
• The candidates should be able to check employee expense reports, handle mail and relief reception duties, maintain and arrange for replenishment of office supplies, set up meetings, make appointments and travel/hotel arrangements, maintain petty cash fund, faxing/photocopying, and arranging for maintenance and repair of office equipment
• The candidates should be able to receive and screen a variety of internal and external verbal inquiries within the Department and able to determine the nature and extent of information required and provide the necessary information to the inquirer or redirect to the appropriate personnel for response based upon available data
• The candidates should be able to assist the Supervisor or others in the Department with finalizing transactions involving the acquisition of distribution easements or other real estate rights and able to request the preparation of title searches and surveys as appropriate, prepare letters to owners’ lawyers setting out title deficiencies, and prepare and process a variety of legal documents and notices for Supervisor or other’s approval
• The candidates should be able to assemble and check settlement, conveyancing, and overall real estate transaction information/details to assess completeness, accuracy, conformity, and processing priority and able to report any pricing or performance issues or concerns to the Team Lead/Supervisor/Manager
• The candidates should be able to conduct a preliminary assessment of planning circulations from municipalities or other authorities to determine potential impact on HONI distribution real estate rights and issue standard concurrence letters when
• The candidates should be able to assist in preparing or (in accordance with parameters approved by the Supervisor or their delegate) prepare/sign memorandums, letters, and other correspondence pertinent to the documents submitted and able to consult with Supervisor or their delegate to determine further actions necessary where rights are potentially impacted
• The candidates should be able to make suggestions to the Supervisor on how to improve the efficiency and effectiveness of the Department within the general context of the job responsibilities and able to monitor and track multiple agreement status on a regular basis with a high level of accuracy to ensure all contractual obligations of the agreements are met and ensure no agreements expire
• The candidates should be able to issue appropriate extension notices when applicable to maintain the validity of agreements, follow up with vendors to ensure all documentation required for registration is completed in a timely manner and able to forward all relevant documentation to HONI’s solicitors and direct the solicitors to register easement agreements. Escalate pressing deadlines to the supervisor or manager for action to avoid expiration of agreements
• The candidates should be able to contact property owners to explain the easement/agreement document and liaise with property owners to execute HONI’s easement/agreement document and able to populate property-specific details within HONI’s standard legal agreements and send to property owners through hard copy or electronic methods
• The candidates should be able to follow up with property owners to ensure complete execution of agreements and able to review and seek approval for any amendments to standard form or compensation with the Supervisor and legal representative
• The candidates should be able to follow up with property owners regarding amendments as approved and able to communicate with property owners the easement registration process and provide assistance internally and externally to impacted parties throughout the offer, acceptance, survey, and registration process of the easement/agreement
• The candidates should be able to engage approved vendors for quotes for survey, chain of title, or other conveyancing services, select vendors, create, manage, and approve Purchase Orders for the requested services and able to maintain records and tracking of the vendors’ performance as it relates to meeting deadlines and quality/accuracy of work

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

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We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!

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