Administrative Assistant

Government of Ontario, Ministry of Long – Term Care, based in London is inviting applications from suitable candidates for the position of Administrative Assistant. Government of Ontario, Ministry of Long – Term Care holds the responsibility of addressing the evolving needs of the province’s aging population. With a focus on providing compassionate and high-quality care, the ministry oversees long-term care facilities, services, and programs that cater to the well-being of seniors and vulnerable individuals. The Administrative Assistant will contribute to the smooth coordination of various tasks, ensuring efficient communication, record-keeping, and logistical support. The candidates selected for the vacancy will be required to start the work as soon as possible.

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Job Description:

Employer Name: Government of Ontario
Position: Administrative Assistant
Organization: Ministry of Long – Term Care
No of Vacancies: 2
Salary: $25.02 – $29.09 hourly
Compensation Group: Ontario Public Service Employees Union
Location: London
Division: Long-Term Care Operations Division, Long-Term Care Inspections Branch
Category: Administrative and Support Services
Job Term: 1 Temporary assignment/contract for 12 months with possibility of extension
Job Code: 08OAD – Office Administration 08
Job ID: 202204
Schedule: 3.7
Address: 1 Temporary, duration up to 12 months, 130 Dufferin Ave, London, West Region

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have Bachelor’s or Master’s degree or equivalent experience
Experience: Candidates should have experience and knowledge of office administrative processes and procedures, including financial reconciliation and office expenditures

Other Requirements:

• The candidates should have proven knowledge of and skills in government administrative policies, procedures, systems, methods, and processes
• The candidates should be capable of providing a variety of administrative support services, including file management, purchasing, processing invoices/expense claims, and preparing human resources documents
• The candidates should be able to contribute to the development and implementation of office administrative systems and processes
• The candidates should have demonstrated organizational and reasoning skills to determine work priorities, respond to work demands, and coordinate/maintain inspector work schedules
• The candidates should possess strong problem-solving and analytical skills
• The candidates should exhibit attention to detail and math skills to check and verify information, as well as provide administrative financial support
• The candidates should have the ability to understand the ministry’s structure, programs, and services to offer general information/responses and appropriately refer requests
• The candidates should possess excellent communication and interpersonal skills to respond to inquiries, prepare standard correspondence, and work effectively in a team environment
• The candidates should demonstrate tact and resourcefulness in their interactions.
• The candidates should have knowledge of customer service principles, methods, and practices
• The candidates should possess excellent computer skills, including proficiency in software programs such as word processing, database management, spreadsheet applications, presentation software, and organization chart applications
• The candidates should have demonstrated the ability to use information management systems

Responsibilities:

• The candidates should be able to monitor and maintain computerized database programs
• The candidates should be able to coordinate the arrangement of inspectors’ work schedules
• The candidates should be able to prepare inspection report packages for public release
• The candidates should be able to organize and log incoming and outgoing mail
• The candidates should be able to respond to inquiries from staff and the public
• The candidates should be able to prepare a variety of materials including routine correspondence, reports, spreadsheets, minutes, and presentations
• The candidates should be able to coordinate travel and meeting arrangements
• The candidates should be able to provide financial administrative support by processing invoices and expense claims
• The candidates should be able to prepare human resources documents and arrange employee WIN accounts
• The candidates should be able to maintain files, documents, and manuals, and archive records
• The candidates should be able to participate in projects related to the development and implementation of administrative processes and systems

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online