Administrative Assistant
Government of Ontario, Ministry of Long – Term Care, based in London is inviting applications from suitable candidates for the position of Administrative Assistant. Government of Ontario, Ministry of Long – Term Care holds the responsibility of addressing the evolving needs of the province’s aging population. With a focus on providing compassionate and high-quality care, the ministry oversees long-term care facilities, services, and programs that cater to the well-being of seniors and vulnerable individuals. The Administrative Assistant will contribute to the smooth coordination of various tasks, ensuring efficient communication, record-keeping, and logistical support. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Government of Ontario
Position: Administrative Assistant
Organization: Ministry of Long – Term Care
No of Vacancies: 2
Salary: $25.02 – $29.09 hourly
Compensation Group: Ontario Public Service Employees Union
Location: London
Division: Long-Term Care Operations Division, Long-Term Care Inspections Branch
Category: Administrative and Support Services
Job Term: 1 Temporary assignment/contract for 12 months with possibility of extension
Job Code: 08OAD – Office Administration 08
Job ID: 202204
Schedule: 3.7
Address: 1 Temporary, duration up to 12 months, 130 Dufferin Ave, London, West Region
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have Bachelor’s or Master’s degree or equivalent experience
Experience: Candidates should have experience and knowledge of office administrative processes and procedures, including financial reconciliation and office expenditures
Other Requirements:
- The candidates should have proven knowledge of and skills in government administrative policies, procedures, systems, methods, and processes
- The candidates should be capable of providing a variety of administrative support services, including file management, purchasing, processing invoices/expense claims, and preparing human resources documents
- The candidates should be able to contribute to the development and implementation of office administrative systems and processes
- The candidates should have demonstrated organizational and reasoning skills to determine work priorities, respond to work demands, and coordinate/maintain inspector work schedules
- The candidates should possess strong problem-solving and analytical skills
- The candidates should exhibit attention to detail and math skills to check and verify information, as well as provide administrative financial support
- The candidates should have the ability to understand the ministry’s structure, programs, and services to offer general information/responses and appropriately refer requests
- The candidates should possess excellent communication and interpersonal skills to respond to inquiries, prepare standard correspondence, and work effectively in a team environment
- The candidates should demonstrate tact and resourcefulness in their interactions.
- The candidates should have knowledge of customer service principles, methods, and practices
- The candidates should possess excellent computer skills, including proficiency in software programs such as word processing, database management, spreadsheet applications, presentation software, and organization chart applications
- The candidates should have demonstrated the ability to use information management systems
Responsibilities:
- The candidates should be able to monitor and maintain computerized database programs
- The candidates should be able to coordinate the arrangement of inspectors’ work schedules
- The candidates should be able to prepare inspection report packages for public release
- The candidates should be able to organize and log incoming and outgoing mail
- The candidates should be able to respond to inquiries from staff and the public
- The candidates should be able to prepare a variety of materials including routine correspondence, reports, spreadsheets, minutes, and presentations
- The candidates should be able to coordinate travel and meeting arrangements
- The candidates should be able to provide financial administrative support by processing invoices and expense claims
- The candidates should be able to prepare human resources documents and arrange employee WIN accounts
- The candidates should be able to maintain files, documents, and manuals, and archive records
- The candidates should be able to participate in projects related to the development and implementation of administrative processes and systems
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!