Administrative assistant (secretary 2) – Casual Relief
Government of Nova Scotia’s Justice Department based in Kentville, NS is inviting applications from suitable candidates for the position of Administrative assistant. Government of Nova Scotia’s Justice Department ensures public safety and justice in the province. It provides court administration, legal aid, public safety programs, and victim services. The department enhances access to justice and promotes crime prevention through collaboration with various agencies. By supporting restorative justice initiatives, it maintains a fair and effective justice system for Nova Scotians. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Government of Nova Scotia
Department: Justice
Position: Administrative assistant (secretary 2) – Casual Relief
No of Vacancies: 2
Salary: $24.06 – $26.92 hourly
Employment Type: Casual/Full time
Union Status: Exclusion – Non Union – NSPG
Location: Kentville, NS, CA
Shift: 8:30 AM to 4:30 PM
Competition Number: 43364
Requirements:
Languages: Candidates must have knowledge of the English and French Language
Education: Candidates should have completion of one year secretarial or commercial course
Experience: Candidates should have three years of related secretarial experience
Physical Requirements:
- The candidates should fill gaps in the schedule and replace full-time employees when operational requirements demand as determined by the Employer
- The candidates should be aware that while there is no shift work associated with this position, there is potential for travel, overtime, and disruptions to personal and family life due to position responsibilities, workload, and other unplanned activities (typically the hours are between 8:30 AM to 4:30 PM and work overtime on occasion
- The candidates should be aware that stress levels may be higher than normal due to the nature of the work and the type of confidential information exposed to, often dealing with difficult situations, persons under considerable stress, and experiencing traumatic events
- The candidates should understand there is a high demand for accuracy and attention to detail while working in a complex service area
Other Requirements:
- The candidates should have experience dealing with traumatic events. An equivalent combination of training and experience and four years of related work experience
- The candidates should be proficient in typing, word processing, and other standard computer applications, such as Microsoft Word, Excel, Outlook, and internet use
- The candidates should demonstrate the ability to multi-task, prioritize work, and manage electronic filing systems
- The candidates should be organized and adaptable in a fast-paced environment, be strong team players, and have good interpersonal skills
- The candidates should be sensitive to the needs of clients, display tact, sound judgement, and be able to exercise discretion and confidentiality
- The candidates should have effective verbal and written communication skills, strong organizational skills, and the ability to work independently
- The candidates should have knowledge of the Justice Enterprise Information Network (JEIN) and issues impacting victims should be demonstrated by the candidates, along with work experience in the criminal justice system, and trauma-informed training
- The candidates should have bilingualism with oral and written skills in English and French
Responsibilities:
- The candidates should be able to answer the main phone line, prepare correspondence, and manage a database
- The candidates should be able to provide front desk coverage, maintain direct contact with the public, victims of crime, and justice partners to help navigate to the appropriate service
- The candidates should be able to prepare statistics on a spreadsheet and code block invoices for signature and payment for the regional offices
- The candidates should be able to book new and recurring meetings (in person and virtual) and open, prepare, and distribute mail
- The candidates should be able to maintain an electronic filing system and order office supplies and print material
- The candidates should be able to prepare quotations for off-site training events and take minutes for meetings
- The candidates should be able to maintain the Regional Office general email account and support the administrative assistants in the regional offices and Head Office and perform other related duties
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and competition number) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!