Administrative coordinator
Ontario Public Service’s Ministry of Labour, Immigration, Training, and Labour Relations Solutions Division based in Toronto, ON is inviting applications from suitable candidates for the position of Administrative coordinator. Ontario Public Service’s Ministry of Labour, Immigration, Training, and Labour Relations Solutions Division is a key entity ensuring effective labour and immigration policies. Specializing in providing solutions related to labour relations and immigration matters, it facilitate a balanced and fair workforce environment. The division contributes to the development and implementation of policies that support the labour force in Ontario. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Ontario Public Service
Organization: Ministry of Labour, Immigration, Training and Skills Development
Division: Labour Relations Solutions Division
Position: Administrative coordinator
No of Vacancies: 1
Salary: $59,195 to $81,920 Yearly
Employment Type: Permanent
Job Category: Administrative and Support Services
Compensation Group: Management Compensation Plan
Address: 400 University Ave, Toronto, Toronto Region
Location: Toronto, ON, Canada
Schedule: 6
Job Code: I0604F – Administrative Services115
Job ID: 207874
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have standard educational qualifications such as a Bachelor’s degree in the relevant field
Experience: Candidates should have considerable experience in the relevant field
Physical Requirements:
- The candidates should have consultation skills to provide advice and assistance to the Director and the branch management team
- The candidates should exercise political acuity and communicate with a wide range of stakeholders to anticipate, mitigate, and respond to issues, providing advice to the Director and/or managers
- The candidates should plan and independently handle administrative matters and provide technical guidance to junior staff and prepare a range of written materials, including correspondence and reports
- The candidates should have research, analytical, and financial skills to compile information, develop solutions to problems, and ensure accuracy in administrative transactions and expense reports
- The candidates should be proficient with software applications and information management systems
Other Requirements:
- The candidates should have significant office experience, including a demonstrated ability to interpret and apply administrative policies, directives, and guidelines
- The candidates should possess comprehensive knowledge of business planning and decision-making processes
- The candidates should have proven communication and interpersonal skills to connect with contacts at all levels, manage issues, and build relationships effectively
- The candidates should demonstrate diplomacy, tact, and discretion in dealing with confidential and sensitive matters and determine the appropriate release of information
- The candidates should possess superior organizational skills and the ability to balance competing demands and meet tight deadlines
- The candidates should have experience in coordinating and navigating processes, directives, policies and capable of determining the urgency of inquiries and resolving issues
- The candidates should have relationship management skills to collaborate with others, obtain agreement on initiatives, and support the team in achieving goals and objectives
Responsibilities:
- The candidates should be able to provide confidential executive support to the Office and liaise with executives, stakeholders, and partners
- The candidates should be able to coordinate and manage administrative activities, prepare work plans, develop and implement standard operating procedures, and provide guidance to support staff
- The candidates should be able to manage scheduling, information flow, and procurement
- The candidates should be able to develop analysis and options for problem resolution and branch planning
- The candidates should be able to conduct special projects and participate in cross-functional working groups and develop and maintain schedules
- The candidates should be able to forecast, monitor, and track the budget, including FTE allocation, operating budget, travel expenses
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!