Executive Office Administrator and Communications Coordinator
Carleton University based in Ottawa, ON, CA is inviting applications from suitable candidates for the position of Executive Office Administrator and Communications Coordinator. Carleton University is a famous institution committed to academic excellence and innovation. Carleton is a hub for education and research. Carleton’s emphasis on experiential learning, research, and community engagement prepares students for success in various fields. With state-of-the-art facilities, Carleton University stands as a key contributor to fostering the growth of knowledge, leadership, and innovation. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Carleton University
Position: Executive Office Administrator and Communications Coordinator
No of Vacancies: 1
Salary: $64,074.00 – $70,040.00 Annually
Job Category: Administrative
Location: 1125 Colonel By Dr, Ottawa, ON K1S 5B6, Canada
Job Requisition Id/Job ID: J1223-0210
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have Three years of post-secondary education, in addition to office administration and communications training
Experience: Candidates should have Five years of related experience in a post-secondary environment with a focus on executive, administration, operation and communications of a department
Physical Requirements:
- The candidate should have the ability to work independently and accurately under pressure, with meticulous attention to detail
- The candidate should be capable of working under pressure to meet strict deadlines
Other Requirements:
- The candidate should have thorough knowledge of the University’s systems and applications, including a deep understanding of University and departmental policies
- The candidate should be proficient in University accounting and budgetary policies & procedures to provide accurate guidance
- The candidate should have familiarity with Banner, eShop, FAST, Travel & Expense (SAP Concur), and other administrative systems
- The candidate should have a deep understanding of communication processes, staying updated with emerging trends, and knowledge of systems like WordPress, MailChimp, Lyris, Campaign Monitor, Twitter, Hootsuite, and Survey Monkey
- The candidate should possess excellent writing and editing skills for professional representation of the department
- The candidate should be effective in communication with senior staff within and outside of TLS
- The candidate should have thorough knowledge of University operating and HR/Staff policies
- The candidate should be familiar with Carleton applications, MS Office Suite, Zoom, and content and communication platforms
- The candidate should maintain a high level of confidentiality and professionalism
- The candidate should demonstrate sound judgment for making recommendations on financial and policy issues
- The candidate should possess strong oral and written communication and interpersonal skills
- The candidate should exhibit exceptional organizational and time-management skills
Responsibilities:
- The candidates should be able to, reporting to the Vice-Provost and Associate Vice-President (Academic) (VPAVPA), provide professional, executive, and confidential support to both the VPAVPA and the Director, Teaching and Learning
- The candidates should be able to organize schedules, travel, support confidential correspondence, and coordinate/support committees and working groups for the VPAVPA and the Director, Teaching and Learning
- The candidates should be able to oversee the administrative operations of the Office of the VPAVPA
- The candidates should be able to support the communication activities of the OVPAVPA by assisting the Communications Officer with social media, email, and newsletter campaigns
- The candidates should be able to exercise a significant amount of tact and diplomacy in their duties and maintain a high degree of confidentiality due to the position of trust
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!