Budget Officer
Algonquin College based in Ottawa, ON, CA is inviting applications from suitable candidates for the position of Administrative Assistant. Algonquin College is an educational cornerstone, offers diverse programs with a focus on practical learning experiences. The campus provides a vibrant, culturally rich environment. Algonquin prepares students for success in various fields, with the Ottawa campus boasting modern facilities and a dedicated faculty, ensuring a high-quality education aligned with the demands of the professional world. The candidates selected for the vacancy will be required to start the work as soon as possible.
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Job Description:
Employer Name: Algonquin College
Department: Academic – Appendix D
Position: Administrative Assistant
No of Vacancies: 1
Salary: $35.06-$40.71 Hourly
Employment Type: Temporary Assignment
Location: Ottawa, ON, CA
Schedule: Full time
Scheduled Weekly Hours: 36.25
Length of Contract: 7 Months
Job Requisition Id/Job ID: R159982
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have a minimum of three (3) years diploma/degree in Business Administration or an equivalent qualification such as Accounting or Finance
Experience: Candidates should have a minimum of three (3) years of progressively responsible business/budgetary administration experience
Other Requirements:
- The candidates should possess a post-secondary institution where accounting, computer/ERP systems, including advanced Excel skills, administrative, and interpersonal skills were utilized
Responsibilities:
- The candidates should be able to participate in meetings with Program Coordinators, Academic Chair, and Business Administrator to collect and organize the information required in the planning process for the upcoming year, which includes (but is not limited to) the calculation of enrolment projections, TCH, and course sections, part-time teaching costs, and operating expense projections at a cost centre level (both program and management)
- The candidates should be able to problem-solve part-time salary and enrolment projections by reviewing assumptions submitted by Program Coordinators and the Academic Chair and provide useful feedback
- The candidates should be able to monitor financial reports regularly for accuracy and resolve discrepancies and errors to ensure financial statements are correct and complete
- The candidates should be able to initiate journal entries, cheque and purchase requisitions, credit card transactions, expense claims, general contingency, and leave replacement requests, CSEP reimbursements, and other financial activities related to budget reconciliation
- The candidates should be able to provide ongoing assistance to the management team in the decision-making process during budget prep, quarterly reviews, and fiscal year-end with advice and recommendations
- The candidates should be able to complete a regular review of salary splits, determine and recommend changes and adjustments upon review with the Academic Chair, and prepare Coordinator allowances for submission to HR
- The candidates should be able to enter data into the budget system and review for accuracy
- The candidates should be able to review data for program performance
- The candidates should be able to gather required information relating to other than full-time staff requirements (e.g., professor/instructor course lab to be taught)
- The candidates should be able to calculate other than full-time teaching costs in consultation with the Chair
- The candidates should be able to identify and communicate discrepancies in payroll information to the Chair and Coordinators, monitor the HR system for other than full-time employee tracking, and advise the Chair on partial-load staffing based on the partial-load registry
- The candidates should be able to investigate and resolve multiple time-sensitive issues, including, but not limited to: incorrect and misinformed hours submitted, hours submitted to the wrong position, additional hours submitted over the contract, employee status with various college departments; verify part-time status on HR system, troubleshoot employees not being able to access the payroll system
- The candidates should be able to process employee terminations for Chair’s approval and prepare semester transfers
- The candidates should be able to process other than full-time payroll by reviewing employees’ time entry reports and advise the Chair of approval
- The candidates should be able to correspond with new employees, including CSEP Students, regarding onboarding tasks and payroll set-up
- The candidates should be able to provide guidance and information related to Workday processes
- The candidates should be able to problem-solve onboarding and new position administration with part-time employees
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.