Accounting assistant I – Corporate Billings
City of Edmonton’s Financial Services department is inviting applications from suitable candidates for the position of Accounting assistant I. City of Edmonton’s Financial Services department manages the city’s financial affairs and budgetary processes. It oversees accounting, procurement, and financial planning to ensure efficient resource allocation. By maintaining fiscal transparency and accountability, it supports the city’s financial stability and sustainability. Through sound financial management practices, it fosters trust among stakeholders and enables Edmonton to fulfill its obligations and deliver essential services to residents effectively. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Edmonton
Department: Financial Services
Position: Accounting assistant I – Corporate Billings
No of Vacancies: 1
Salary: $26.580 – $33.357 Hourly
Employment Type: Permanent/Full time
Union: CSU 52
Location: Edmonton, AB
Shift: 40 hours per week, Monday – Friday
Job ID: 49379
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have educational qualifications such as a recognized accounting certificate
Experience: Candidates should have One (1) year of experience in an office environment
Other Requirements:
- The candidates should demonstrate competency in the use of spreadsheet and word processing applications and possess knowledge of corporate and departmental policies, procedures, bylaws, and processes in the performance of accounts receivable duties
- The candidates should have knowledge and understanding of provincial and federal legislation regarding accounts receivable duties
- The candidates should demonstrate competency in the use of Microsoft Word and Excel, as well as Google applications and other financial software (SAP AR module)
- The candidates should have basic knowledge of accounting, administrative procedures, and regulations including GAAP, FOIP, and GST and should demonstrate service excellence, embracing diversity, and promoting inclusiveness
- The candidates should have the ability to contribute as a positive team player in a customer-focused service environment and should possess strong organizational skills with the ability to work independently and accurately with attention to detail
- The candidates should demonstrate strong communication skills, being courteous, positive problem-solving skills, and being respectful when administering established policies and practices
- The candidates should have strong customer service skills and abilities to deal courteously with the public over the phone and in written form via email or letter, and in making decisions within established policies/procedures
- The candidates should ensure that hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and should have strong organizational skills to deliver large volumes of work within defined timelines
- The candidates should demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated, and Excellent, fostering an environment for others to do the same and demonstrate the foundational competencies, key behaviors, and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker, and Creative Innovator
Responsibilities:
- The candidates should be able to process Corporate billings, Fleet billings, and Sales & Distribution (S&D) invoicing for various services and/or goods provided by the City through Billing advice request, pass-offs, uploads, S&D, and M5 billing simulations
- The candidates should be able to manage a portfolio of assigned customer accounts, including Rent, Leases, various Transportation portfolios, Transit, and Fleet Billings
- The candidates should be able to check, review, validate, and enter information submitted, ensuring adequacy of supporting documents for completeness and accuracy as well as compliance with business process requirements and accounting distribution, such as Cost Centers, Work orders, Net Work Activity (NWA), and internal orders
- The candidates should be able to generate corporate daily invoices and payment reminders, including mail out and electronic invoicing and able to ensure application of accounting principles and practices in the maintenance and updating of accounts receivable records
- The candidates should be able to perform periodic AR customer process timely account reconciliation and General Ledger reconciliations, for daily, weekly, and month-end clearing and transfers as needed to record transactions to a customer account to ensure its collectability and minimize bad debts
- The candidates should be able to check, review, and process refunds to customers on overpayments and clear over and under small balances and able to review and analyze customer accounts and respond to customer inquiries over the phone or in written form by email or letter and resolve disputed invoices
- The candidates should be able to reconcile General Ledger Accounts related to AR such as 204000 auto-post accounts, cash suspense clearing, and Warranty account 201180
- The candidates should be able to interpret and apply instructions and guidelines to resolve AR billings work-related issues and should be able to perform other related duties
- The candidates should be able to maintain good public relations in the performance of Accounts Receivable duties by being courteous and making decisions within established policies and procedures
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!