Administrative assistant (Secretary 2)
Government of Nova Scotia’s Community Services department based in Truro, NS is inviting applications from suitable candidates for the position of Administrative assistant. Government of Nova Scotia’s Community Services department provides essential support programs, including social assistance, housing services, and child welfare. Operating as a cornerstone of community welfare, it ensures the well-being and inclusion of residents through collaborative efforts and effective policies, addressing societal challenges for a thriving Nova Scotia. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Government of Nova Scotia
Department: Community Services
Position: Administrative assistant (Secretary 2)
No of Vacancies: 3
Salary: $1684.00 – $1884.17 Bi Weekly
Employment Type: Full time
Union Status: NSGEU – NSPG
Location: Truro, NS, CA
Shift: 35 hours/week, 7 hours/day
Competition Number: 42992
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of a related Bachelors degree
Experience: Candidates should have a minimum of three years of secretarial or administrative support experience
Physical Requirements:
- The candidates should be self-motivated individuals who work well independently and participate fully in a team environment. Exceptional organizational skills and the ability to manage competing priorities
- The candidates should exhibit the ability to work independently in a busy and challenging environment, exercising sound judgment around issues requiring a high degree of tact and diplomacy
- The candidates should demonstrate attention to detail and a high level of accuracy in their work
- The candidates should expect to spend most of their time in a comfortable office setting
- The candidates should be prepared for occasional requirements to move or lift light objects such as office supplies, equipment and files
- The candidates should anticipate daily contact with the public, various government departments, as well as other local agencies and institutions
- The candidates should be prepared for a normal work week of 35 hours, with each day lasting 7 hours
Other Requirements:
- The candidates should have completed a one (1) year business course
- The candidates should be collaborative team players with demonstrated proficiency in Microsoft Office Suite, case management systems, and experience with records management processes and filing or bring forward systems Experience with STAR or STOR
- The candidates should possess excellent organizational, communication (written and verbal), and interpersonal skills
- The candidates should be open to equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise
- The candidates should have completion of a 2-year diploma and 2 years of related experience or at least 4 years of related experience
Responsibilities:
- The candidate should be able to act as a resource for the Service Delivery Manager and staff, supporting daily operations and contributing to the development of administrative process improvements
- The candidate should be able to prioritize and manage incoming mail and emails, responding or redirecting
- The candidate should be able to handle incoming calls, emails, and reception walk-ins with professionalism
- The candidate should be able to manage electronic calendars, schedule meetings, and arrange travel accommodations
- The candidate should be able to prepare agendas and take accurate minutes to ensure key decisions are recorded
- The candidate should be able to assist with budget coordination, process invoices, and ensure compliance with procurement procedures
- The candidate should be able to maintain data, prepare statistics, and generate reports
- The candidate should be able to maintain filing and retrieval systems, keeping manuals and reference materials current
Benefits:
- The candidates will get health, dental, life insurance, pension, general illness and Family Assistance Programs
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and competition number) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!