Administrative assistant (secretary 3)

Government of Nova Scotia’s Education and Early Childhood Development Department based in Halifax, NS is inviting applications from suitable candidates for the position of Administrative assistant (secretary 3). Government of Nova Scotia’s Education and Early Childhood Development Department manages the province’s education system, focusing on early childhood learning and K-12 education. It provides quality educational programs that support student development and success. It strives to enhance educational outcomes and foster well-being for all students. The candidates selected for the vacancy will be required to start the work as soon as possible.

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Job Description:

Employer Name: Government of Nova Scotia
Department: Education and Early Childhood Development
Position: Administrative assistant (secretary 3)
No of Vacancies: 3
Salary: $1934.21 – $2139.34 Bi-Weekly
Employment Type: Permanent
Union Status: NSGEU – NSPG
Location: Halifax, NS, CA
Competition Number: 44549

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of completed an office administration program
Experience: Candidates should have a minimum of 4 years of related experience

Physical Requirements:

• The candidates should be able to effectively respond to high volumes of work and work independently with minimal supervision
• The candidates should value the concepts of equity, diversity, and inclusion in all areas of their work
• The candidates should be self-motivated individuals who actively participate in a team environment where ideas and innovation are embraced
• The candidates should be resourceful, reliable, and have a high degree of organizational skills, with the ability to determine priorities with minimal supervision in a busy environment

Other Requirements:

• The candidates should have successfully and hold with an equivalent combination of training and experience and possess a broad range of knowledge relating to the functions, activities, policies, and practices of executive government offices
• The candidates should be dedicated to high standards of quality with proven initiative, integrity, judgment, decision-making abilities, and communication skills (verbal and written)
• The candidates should have essential skills in advanced computer usage, specifically with Microsoft Office (Word, PowerPoint, Outlook, and Excel)
• The candidates should be able to create and manage processes and implement other efficient office management practices
• The candidates should have a high degree of confidentiality, sensitivity, discretion, and judgment
• The candidates should be prepared to undergo assessments using one or more of the following tools: written examination, standardized tests, oral presentations, interviews, and reference checks

Responsibilities:

• The candidates should be able to manage, coordinate, and control the Executive Director’s calendar and coordinate and arrange meetings, including preparations such as agendas, minutes, and notes
• The candidates should be able to manage and coordinate the branch’s budget, including preparing and coordinating all financial transactions and procurement processes
• The candidates should be able to organize travel and accommodation requirements and serve as the main point of contact and quality control for a large volume of inquiries (including ministerial), providing quality assurance of documents, tracking briefings and files, and coordinating follow-up
• The candidates should be able to route and prioritize branch approvals, incoming mail, inquiries, and correspondence
• The candidates should be able to update information for the EECD website, Business Plan, and Accountability Framework
• The candidates should be able to ensure constant innovation and administrative process improvements
• The candidates should be able to coordinate, review, format, and track various complex, confidential products, including ministerial correspondence, reports, memos, and related approvals and support records management responsibilities

Benefits:

• The candidates will get Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and competition number) through the below-mentioned details.

Apply Online

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