Administrative coordinator, new initiatives and ballot accounting

City of Edmonton’s Office of the City Clerk Department is inviting applications from suitable candidates for the position of Administrative coordinator, new initiatives and ballot accounting. City of Edmonton’s Office of the City Clerk Department supports municipal governance by managing legislative and administrative functions. It provides services such as organizing council meetings, maintaining official records, and overseeing elections. The department ensures transparency, accessibility, and public engagement in civic processes. It plays a crucial role in Edmonton’s local government operations. The candidates selected for the vacancy will be required to start the work as soon as possible.

Also hiring: Administrative assistant

Job Description:

Employer Name: City of Edmonton
Department: Office of the City Clerk
Position: Administrative coordinator, new initiatives and ballot accounting
No of Vacancies: 1
Salary: $25.172 – $31.257 hourly
Employment Type: Temporary/Full time
Talent Acquisition Consultant: MP/MZ
Classification Title: Word Data Processing Clerk II
Location: Edmonton, AB
Shift: 33.75 hours per week
Job ID: 51049

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of completed grade twelve (12)
Experience: Candidates should have 2+ years of experience working in an administrative capacity at the City or a large organization or municipality

Physical Requirements:

• The candidates should be able to oversee and supervise the work of other administrative support staff and complete data entry tasks quickly and accurately
• The candidates should be able to deal with the public and internal contacts in a professional manner

Other Requirements:

• The candidates should have including business subjects related to word and information processing, and training in computer applications
• The candidates should have knowledge of office practices, records keeping, customer service skills, and dealing with the public
• The candidates should have experience with SAP Ariba (or similar purchase order systems) and Ariba (or other types of contract management software) and strong verbal and written communication skills
• The candidates should have experience maintaining an effective records management system and experience working in an environment with changing priorities and workflows according to project timelines and milestones
• The candidates should have an understanding of general office procedures, practices, and equipment
• The candidates should be able to maintain a general understanding of the Local Authorities Election Act
• The candidates should have knowledge of set up, refresh, and inventory for various devices (phones, tablets, laptops) and equipment, with the ability to troubleshoot when issues arise
• The candidates should have intermediate proficiency with office suites; Google Suite (Docs, Sheets, Slides, Forms, Gmail, Calendar and Meet)

Responsibilities:

• The candidates should be able to coordinate meetings and events by planning, organizing, and scheduling attendees, rooms, and resources effectively
• The candidates should be able to prepare agendas and materials, informing and preparing participants ahead of time
• The candidates should be able to monitor and filter the Manager’s emails, identifying items requiring action, decisions, or information promptly
• The candidates should be able to transcribe meeting minutes and action items during meetings with stakeholders
• The candidates should be able to assist with voter registration and Recount Centre mock trials, including setting up training sessions, printing relevant documents, and scheduling meeting rooms
• The candidates should be able to support Local Political Party, Slates, and Third Party Advertisers (TPA) registration processes by answering emails, phone calls, and faxes in a timely manner
• The candidates should be able to support the Local Political Party and Slates, and TPA financial disclosure processes by providing assistance via emails, phone calls, and faxes
• The candidates should be able to maintain records related to ballot accounting in compliance with legislative guidelines
• The candidates should be able to support the Ballot Accounting Oversight and Recount Readiness team in recruiting temporary staff by coordinating interview setups
• The candidates should be able to assist in setting up the Elections Recount Centre, ensuring all equipment and resources are available and ready

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online