Procurement assistant
City of London Ontario’s Financial Services division is inviting applications from suitable candidates for the position of Procurement assistant. City of London Ontario’s Financial Services division oversees municipal finances, ensuring transparency and fiscal responsibility. It provides strategic budgeting, auditing, and financial planning to support economic growth and community development. Leveraging expertise in accounting and risk management, it sustains the city’s financial health in the dynamic market landscape. The candidates selected for the vacancy will be required to start the work as soon as possible.
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Job Description:
Employer Name: City of London Ontario
Division: Financial Services
Service Area: Finance Supports
Position: Procurement assistant
No of Vacancies: 1
Salary: $41266.00 – $60415.00 yearly
Employment Type: Full Time/Temporary
Employee Group: Local 101
Location: London, ON
Shift: Monday – Friday from 8:30 a.m. to 4:30 p.m
Work Schedule: Evening hours and Saturdays
Work Arrangement: Hybrid
File Number: 1218
Requirements:
Languages: Candidates must have knowledge of the English Language
Education:Â Candidates should have completion of a one year Certificate in Office Administration
Experience: Candidates should have Six months of related experience
Physical Requirements:
- The candidates should be aware that these hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays
- The candidates should be able to prepare and update monthly reports on contracts and files regarding upcoming expiration and pending renewals
Other Requirements:
- The candidates should demonstrate effective customer service skills
- The candidates should demonstrate proficiency in JD Edwards, MS Office Suite Word, Excel, Outlook, SharePoint and various software
- The candidates should understand that the successful candidate will be required to complete a Criminal Record Check
- The candidates should be able to provide ordering services for Divisional stationery requirements
- The candidates should employ efficient and effective clerical procedures to support Divisional processes
Responsibilities:
- The candidates should be able to receive visitors and direct and respond to phone and email inquiries
- The candidates should be able to input, update, set up, and maintain contract records on the Financial System
- The candidates should be able to input, update, and maintain contract records for the City in the document management system
- The candidates should be able to provide expiring contract lists for review and updating by Managers and Procurement Officers and Specialists
- The candidates should be able to process accounts payable vouchers and processing mail
- The candidates should be able to format various documents and ensure necessary protocols are followed for submissions to Committee and Council
- The candidates should be able to understand of coordinating, formatting, and proofing advertisements for accuracy for all Request for Tender advertisements by the required deadline and liaising with appropriate publishers to ensure correctness
- The candidates should be able to maintain records of bids for Municipal Benchmarking Network (MBN) Canada data call, provide follow-up to obtain required documentation and prepare files for the incoming year
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!