City of Mississauga’s Corporate Services department is inviting applications from suitable candidates for the position of Procurement assistant. City of Mississauga’s Corporate Services department supports municipal operations. It provides financial management, HR, IT, and legal services. By integrating innovative solutions, it enhances efficiency and supports the city’s strategic goals, ensuring effective governance and quality services for residents. The candidates selected for the vacancy will be required to start the work as soon as possible.

Job Description:

Employer Name: City of Mississauga
Department: Corporate Services
Division: Corporate Business Services
Section: Procurement Services
Position: Procurement assistant
No of Vacancies: 1
Salary: $51800.00 – $69067.00 yearly
Employment Type: Permanent
Non-Union/Union: Non Union
Location: 808 Canada Games Way, Prince George, BC V2L 5L1, Canada
Primary Location: Civic Centre
Shift: 35 Hours/Week
Requisition ID: 25123

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of post secondary education
Experience: Candidates should have 3 years relevant experience in the relevant field

Other Requirements:

• The candidates should have an equivalent combination of education and experience
• The candidates should possess advanced MS Office skills
• The candidates should have knowledge of SAP and Concur
• The candidates should demonstrate strong planning, organizational, interpersonal, time management, verbal and written communication skills
• The candidates should have a general knowledge of public purchasing processes

Responsibilities:

• The candidate should be able to ensure bid submission requirements in the bid opportunities website align with the bid request documents and support to the buyers in preparing bid requests and finalizing project requirements in the bid opportunities website bids and tenders
• The candidate should be able to co-ordinate bidding window information between Buyers, Contract Managers, and Plan Takers (bidders) and set up signature fields and signature workflow in DocuSign eSignature
• The candidate should be able to issue notices of procurement results, fill in standard template agreements, prepare all the required documents, and issue notices of contract award to the successful bidders
• The candidate should be able to ensure bidder submittals (insurance, WSIB, digital bonds are accurate and in accordance with contract and legal requirements and follow up with bidders to expedite necessary documentation
• The candidate should be able to work with Accounts Payable to set up new vendors in SAP, obtaining required forms from vendors and to create Purchase Orders (PO) and manage PO Authorization Distribution
• The candidate should be able to administer the vendor name change process and maintain an updated log of vendor name change requests on a regular basis and manage procurement records, ensuring proper naming convention when organizing procurement files/folders and closing contracts
• The candidate should be able to close out electronic files in accordance with procedures and ensure proper naming convention when organizing procurement files or folders and closing contracts and maintain or release sureties in accordance with procedures
• The candidate should be able to provide front-line support for procurement inquiries by timely responding to clients via email and phone, following up with team members on outstanding items, and applying the City’s standards and procedures on day-to-day work
• The candidate should be able to provide administrative support to Realty Services, managing phone lines and service requests and provide back-up support to the CBS Administrative Coordinator
• The candidate should be able to order office supplies and provide support to buyers as requested, including setting up meetings, WebEx, or teleconference calls and update databases for city-wide contracts and process expenses in SAP Concur

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online

Official Notification

 

 

 

We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!

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