Senior administrative assistant
Cenovus’ Integrity and Operations Technology department based in Calgary, AB is inviting applications from suitable candidates for the position of Senior administrative assistant. Cenovus’ Integrity and Operations Technology department, focuses on ensuring operational excellence and technological innovation in the energy sector. With a commitment to integrity, it oversees the technological aspects of oil and gas operations. Functioning as a key player in the energy market, it leverages advanced technologies to enhance efficiency, safety, and environmental sustainability. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Cenovus
Department: Integrity and Operations Technology Department
Organization: Facility Engineering
Position: Senior administrative assistant
No of Vacancies: 1
Salary: Salary is not mentioned, $29.00-$39.00 hourly estimated salary
Employment Type: Full time
Worker Type: Employee
Location: Calgary, AB, Canada
Job ID: R-405905
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have educational qualifications such as a Secondary (high) school graduation certificate or Intermediate or a Bachelor’s or Master’s degree
Experience: Candidates should have a minimum of 8+ years of administrative experience, preferably supporting Senior level Executives
Other Requirements:
- The candidates should have strong organizational and communication skills, demonstrating the ability to work effectively in a dynamic environment with a high level of productivity
- The candidates should be legally entitled to work in Canada
- The candidates should possess strong organization skills, including the ability to set priorities, follow up, and meet deadlines
- The candidates should have excellent verbal and written communication skills
- The candidates should demonstrate the ability to communicate effectively across all levels of the company and with external contacts
- The candidates should display tact and good judgment in resolving problems and answering inquiries
- The candidates should be proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and SharePoint Online
- The candidates should have experience with Concur, OpenInvoice, and SAP
- The candidates should be able to work independently in a fast-paced, varied, and diverse environment with changing priorities
- The candidates should be proactive, self-disciplined, and able to demonstrate a high level of productivity
- The candidates should have a proven ability to handle sensitive and confidential information
Responsibilities:
- The candidates should be able to support leaders with calendar and inbox management, as required
- The candidates should be able to coordinate meetings with internal and external parties as required, handling all meeting logistics and arrangements, including ensuring the required technology support, making food/beverage arrangements as applicable, and greeting external guests
- The candidates should be able to independently lead general office administration tasks such as coordinating team meetings, maintaining contact lists, reconciling and processing expenditures, maintaining files, and arranging for department stationary supplies
- The candidates should be able to manage conference bookings and travel arrangements (domestic and international) and process associated expense reports
- The candidates should be able to assist in budget planning and invoice processing and tracking, ensuring the recognition, training, and other discretionary budgets are used effectively
- The candidates should be able to maintain team SharePoint sites for access provisions, file structure, and document retention, with a focus on continuous improvement to ensure quick and easy access to key documents and information
- The candidates should be able to support the team’s internal and external lobbying reporting function
- The candidates should be able to plan team building activities and ensure team members are recognized for milestones and achievements
- The candidates should be able to handle logistics for new hires, employee changes, office moves, and technology requirements as needed
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!