Strategic real estate coordinator
City of Victoria’s Parks, Recreation and Facilities Department is inviting applications from suitable candidates for the position of Strategic real estate coordinator. City of Victoria’s Parks, Recreation, and Facilities Department oversees the management and maintenance of parks and public spaces. It provides recreational programs, events, and well-maintained facilities to enhance community well-being. Its efforts contribute significantly to the city’s recreational and cultural life, ensuring residents have ample opportunities for engagement and enjoyment. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Victoria
Department: Parks, Recreation and Facilities
Position: Strategic real estate coordinator
No of Vacancies: 1
Salary: $39.52 hourly
Employment Type: Regular/Full Time
Employee Group: This is a CUPE Local 50 position
Location: Victoria, BC
Shift: 35 hour work week, Monday to Friday
Job ID: 4463
Competition Number: 24/140A
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of a certificate in office administration, paralegal, conveyancing and legal assistance
Experience: Candidates should have 3 years of experience in the relevant field
Physical Requirements:
- The candidates should be able to sit with arms unsupported while keyboarding and work environment is an office setting
- The candidates should be able to focus on a variety of source data and computer screens for short periods
Other Requirements:
- The candidates should understand and apply the techniques of office administration and maintain a high degree of confidentiality
- The candidates should be able to deal effectively with the public and outside agencies and communicate effectively both verbally and in writing
- The candidates should have working-level operation skills in City software and programs and requested to substitute in a more senior position
Responsibilities:
- The candidates should be able to perform various administrative services to support the operational and administrative success of the Strategic Real Estate department and support the creation of reports, letters, memos, presentations, and various project initiatives
- The candidates should be able to compile and submit payroll time entries, track staff vacation, coordinate travel arrangements, schedule appointments and meetings, procure office supplies, organize professional development activities, and oversee the management of incoming mail and email
- The candidates should be able to reconcile purchase cards, manage work orders, and prepare purchase order requisitions
- The candidates should be able to monitor and track compliance requirements of commercial tenant agreements, manage and maintain lists, spreadsheets, and track timelines with precision
- The candidates should be able to retrieve, compile, and disseminate strata property fees, minutes, and depreciation reports
- The candidates should be able to perform searches using online systems and internal City Archives, such as Corporate Registry and Land Title and Survey Authority title searches, using knowledge of covenants, encroachments, and strategic rights-of-way
- The candidates should be able to retrieve, compile, and provide information as requested by internal and external clients
- The candidates should be able to manage and maintain paper and digital filing systems in Prospero and SharePoint, and those required by Legislative Services for executing legal agreements
- The candidates should be able to assist with the preparation of tender documents, track budget expenditures, accounts receivable, and accounts payable
- The candidates should be able to operate a variety of office equipment such as multifunctional printers, scanners, and copiers, and arrange for equipment servicing
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and competition number) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!