Administrative clerk
City of Edmonton, department of Infrastructure Delivery based in Edmonton, ON is inviting applications from suitable candidates for the position of Administrative clerk. City of Edmonton, department of Infrastructure Delivery focuses on planning and managing public infrastructure projects. It provides construction and rehabilitation of transportation and facility assets to support urban growth. The department plays a vital role in sustaining Edmonton’s infrastructure and meeting community needs. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Edmonton
Department: Infrastructure Delivery
Position: Administrative clerk
No of Vacancies: 1
Salary: $44346.770 – $55067.020 yearly
Employment Type: Permanent/Full time
Classification Title: Word/Data Processing Clerk II
Union: CSU 52
Talent Acquisition Consultant: AO/MM
Location: Edmonton, ON, CA
Shift: 33.75 hours per week, Monday – Friday
Job ID: 52466
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completed the twelfth (12th) school grade
Experience: Candidates should have a minimum of 2 years of diversified administrative experience including general office procedures
Physical Requirements:
- The candidate should have the ability to establish and maintain effective working relationships with a focus on balancing competing requirements within various units and ensuring service is delivered accordingly
- The candidate should ensure documents follow and conform to City of Edmonton formats, excellent time management and verbal and written communication skills
- The candidate should demonstrate a proven ability to effectively handle sensitive information using discretion, the ability to plan and coordinate work assignments
- The candidate should possess excellent proofreading skills (grammar, punctuation, spelling) with a high level of accuracy, make decisions in accordance with established policies and procedures
Other Requirements:
- The candidate should have business subjects related to data entry or completed an appropriate certificate program from an approved business school/college
- The candidate should have experience with SAP, Google suite of applications (Docs, Sheets, Slides, Drive), and Adobe Acrobat, and possess a working knowledge of MS Office
- The candidate should have knowledge of City of Edmonton policies and procedures, Integrated Infrastructure Services, and branch lines of business
- The candidate should have experience with summarizing and preparing required material, including minutes of meetings
Responsibilities:
- The candidate should be able to provide support to the Director by responding to telephone, email, and in-person inquiries, taking messages, organizing meetings, and taking minutes, provide and coordinate various administrative services including telephony coordination, office management, credit card reconciliation, purchase order creation, directory updates, ordering office supplies, processing risk management claims, coordinating travel, administering the Safety Data Management System (SDMS), and monitoring and actioning the section inbox
- The candidate should be able to provide administrative support for onboarding new staff hires, including initiating login IDs, system access, updating directories, and coordinating workstation setup, submit or coordinate building maintenance requests in accordance with corporate procedures
- The candidate should be able to assist in the administration and records management of staff vacation schedules, earned days off (EDOs), and other office-related administrative duties, as well as support the use of core business applications and maintain office equipment and supplies
- The candidate should be able to manage documents in accordance with Corporate and Departmental records management procedures and standards while adhering to Freedom of Information and Protection of Privacy (FOIP) requirements, manage the flow of incoming and outgoing correspondence, ensuring documents and records are properly inserted and recorded using executive and POSSE procedures
- The candidate should be able to act as a liaison between the Director’s office, Branch offices, and Deputy City Manager’s office, create and format various documents including presentations, memos, letters, reports, and inquiries for professional presentation or publication
- The candidate should be able to organize meetings and workshops by booking locations, preparing and mailing meeting notifications and agendas, recording and distributing minutes, and following up to ensure assigned action items are completed, provide administrative support for the ongoing functioning and maintenance of the area
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!