Manager, Special Projects and Strategic Initiatives

Region of Waterloo, Department of Engineering and Environmental Services (EES) based in Kitchener, ON is inviting applications from suitable candidates for the position of Social Planning Associate. The Region of Waterloo’s Department of Engineering and Environmental Services (EES) manages infrastructure projects, ensuring safe transportation and water systems. It addresses community needs while promoting sustainability, enhancing the region’s quality of life. The candidates selected for the vacancy will be required to start the work as soon as possible.

Table of Content

Also hiring: Administrative assistant

Job Description:

Employer Name: Region of Waterloo
Department: Engineering and Environmental Services (EES)
Division: Strategic Initiatives And Asset Management
Position: Manager, Special Projects and Strategic Initiatives
No of Vacancies: 1
Salary: $104,468.00 – $130,585.00 Annually
Employment Type: Permanent Full Time
Job Category: Management
Location: Kitchener, ON, CA
Hours of Work: 35
Union: Management/Management Support (Non Union)
Grade: 8
Requisition ID/Job ID: J0124-0059

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have a degree in a related field (e.g., business administration, public administration), coupled with Project Management Professional (PMP) certification
Experience: Candidates should have considerable experience in the relevant field

Physical Requirements:

The candidates should be able to have the ability to travel within and outside Waterloo Region as necessary

Other Requirements:

The candidates should possess knowledge and skill in project management, financial management, technology management, and internal controls
The candidates should demonstrate proficiency in project delivery and execution of project management methods, including negotiation, facilitation, and conflict resolution
The candidates should have knowledge of and the ability to comply with policies, procedures, collective agreements, and applicable legislation (e.g., health and safety)
The candidates should possess analytical, organizational, and problem-solving skills
The candidates should demonstrate Leadership, communication, and human relations skills are necessary to build consensus, effectively convey technical and non-technical information to diverse audiences, represent the Department on committees and project teams, organize work effectively, create schedules, meet deadlines, influence change, and establish business partnerships
The candidates should demonstrate the ability to work independently and as an effective team member
The candidates should be proficient in computer skills, including the ability to effectively use software such as Microsoft Office and project management software
The candidates should possess the ability to write precise, easy-to-understand correspondence; system specifications; business cases; project proposals; reports; time and cost estimates; and training plans
The candidates should support and demonstrate the Region’s values

Responsibilities:

The candidates should be able to oversee and provide direction for special studies and projects within the department. This includes but is not limited to: assisting the Commissioner and Directors in coordinating and overseeing cross-departmental project teams; identifying strategic gaps and assessing business improvement opportunities; and developing and maintaining project schedules and coordinating the work of staff and external consultants
The candidates should be able to lead and support departmental and corporate initiatives including, but not limited to: digital transformation; strategic planning; and diversity, equity, inclusion, and belonging
The candidates should be able to manage and undertake specialized studies and retain external consultants to perform research and provide recommendations on policy, program, and organizational issues
The candidates should be able to create reports, implementation strategies, and initiatives, and present study results for buy-in and approvals while maintaining confidentiality
The candidates should be able to administer the Department’s Project Management Office, ensuring consistent methodology across projects, studies, and initiatives, and trusting relationships across the Department
The candidates should be able to work with the Commissioner and Directors to develop, prepare, and monitor compliance with consistent, integrated business plans, budgets, and programs aligned with the Department’s service delivery plan within the Divisions
The candidates should be able to identify and prioritize strategic, organizational, business service delivery, customer service, and policy deficiencies, and develop multi-year plans to address prioritized deficiencies annually. Identify issues, challenges, opportunities, and propose solutions
The candidates should be able to develop cross-departmental project plans for addressing yearly priorities, including oversight of cross-departmental and corporate teams in implementing and completing program work
The candidates should be able to organize project teams into workgroups and provide guidance to produce deliverables. Negotiate with other Departments and business units to obtain required skill sets. Identify and resolve conflicts within project teams and the work and create contingency plans to mitigate risk
The candidates should be able to assess staffing needs, participate in the recruitment process, and make recommendations on staff selection
The candidates should be able to assess corporate climate, socio-economic factors, trends, and other criteria to determine the probability of project success and manage cross-departmental and cross-disciplinary resource allocation
The candidates should be able to develop project budget and business plan proposals and monitor in-year expenditures to ensure budget compliance
The candidates should be able to perform needs analyses and obtain approvals for external service providers required to complete projects. Monitor work and billing of third-party workers, consultants, contractors, and other specialists
The candidates should be able to manage the lifecycle of the cross-departmental project portfolio, ranging from strategic planning initiatives to tactical activities
The candidates should be able to establish and administer the Project Management Office for projects, studies, and initiatives, which includes defining project goals, objectives, risks, assumptions, staffing levels, roles and responsibilities, work breakdown structure, milestones, and deliverables. Ensure compliance with established project management methodologies. Manage project dependencies
The candidates should be able to conduct cost-benefit and risk analyses and return on investment calculations to determine project feasibility. Monitor project costs to ensure completion within budget. Seek and procure additional funding where necessary
The candidates should be able to manage activities throughout the project lifecycle, including allocation of resources, scheduling, documentation, and budget to ensure success. Establish and deliver formal communication plans and progress reports to stakeholders
The candidates should be able to document project timelines, milestones, deliverables, and micro-deliverables using software tools and/or project management methodology. Conduct stakeholder reviews and forums to solicit feedback, input, and expectations and incorporate them into project plans
The candidates should be able to assist the Commissioner and Directors to establish and implement formal change management programs
The candidates should be able to ensure compliance with legislation (e.g., health and safety)
The candidates should be able to perform related duties as required

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online

We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!

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