Administrative Assistant
Government of Alberta, Ministry of Justice based in Edmonton, AB is inviting applications from suitable candidates for the position of Administrative Assistant. Government of Alberta, Ministry of Justice serves as a vital pillar of the provincial government in Alberta, Canada. This ministry plays a pivotal role in upholding the rule of law, ensuring access to justice, and safeguarding the rights and well-being of its citizens. Through its dedicated efforts, the Ministry of Justice in Edmonton strives to maintain the integrity of Alberta’s legal system, provide support for victims, and enforce laws and regulations, contributing to the overall safety and fairness of the province’s communities. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Government of Alberta
Ministry: Ministry of Justice
Position: Administrative Assistant
No of Vacancies: 3
Salary: $1,913.27 – $2,342.49 bi-weekly ($49,936 to $61,138 Annually)
Employment Type: Permanent
Location: Edmonton, AB
Job Requisition ID: 47835
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Scope: Open
Classification: 015AS
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have a High School diploma or equivalent
Experience: Candidates should have three years of progressively responsible related office administrative experience or experience working with Microsoft Office, which is essential.
Other Requirements:
- The candidates should have a high level of communication skills in dealing with complex personnel, budgetary, and payroll issues
- The candidates should possess extensive knowledge of the pertinent rules, manuals, policy directives, and procedures
- The candidates should be able to take initiative and exercise sound judgment in deciding methods of handling day-to-day and emergent situations
- The candidates should be interested in learning, demonstrate initiative and flexibility, and be willing to perform additional tasks as required
- The candidates should have strong organizational and time management skills to deal with the complex and heavy workload, along with the ability to act independently with little or no supervision
- The candidates must exercise sound judgment in the decision-making process in relation to position duties
- The candidates should have computer keyboarding skills, which are essential, and they should have extensive knowledge of various software programs
Responsibilities:
- The candidates should be able to maintain a filing system for all correspondence and documents and update all manuals, statutes, Rules of Court, and policy directives
- The candidates should be able to work independently in completing assigned projects within tight timelines
- The candidates should be able to gather and prepare statistical reports as required
- The candidates should be able to schedule meetings for management, type agendas, attend meetings, and prepare minutes for distribution
- The candidates should be able to maintain and order office supplies, furniture, and equipment. Purchases are made using the Alberta Government procurement card, by phone/Fax, or by online over the computer
- The candidates should be able to assist with the preparation of a monthly variance report for Edmonton Court of Justice. Review expenditure reports and investigate and report any expenditure entries that appear unusual and take corrective action
- The candidates should be able to monitor telephone invoices using the EPS computer system, ensuring accuracy of billings and the telephone inventory
- The candidates should be able to maintain a fixed inventory asset inventory. Arrange for any repairs and make arrangements to surplus furniture and equipment
- The candidates should be able to answer inquiries from staff regarding benefits, entitlements, regulations, and administrative policies
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!