Executive administrative assistant – SPD Office

Alberta Health Services’ Health Information Management Program based in Calgary, AB is inviting applications from suitable candidates for the position of Executive administrative assistant. Alberta Health Services’ Health Information Management Program oversees health information management, ensuring the effective handling of patient records. AHS integrates advanced technology to optimize data accuracy, improve patient care, and support clinical decision-making. Its operations streamline data access for healthcare providers, fostering better patient outcomes. The candidates selected for the vacancy will be required to start the work as soon as possible.

Also hiring: Parts clerk

Job Description:

Employer Name: Alberta Health Services
Program: Health Information Management
Position: Executive administrative assistant – SPD Office
No of Vacancies: 3
Salary: $22.55 – $37.60 hourly
Employment Type: Regular/Full Time
Classification: Executive Administrative Asst
Union: Exempt
FTE: 1.00
Job Category: Administrative and Clerical
Location: Calgary, AB
Primary Location: Southport Tower
Hours per Shift: 7.75
Length of Shift in weeks: 2
Shifts per cycle: 10
Shift Pattern: Days
Days Off: Saturday/Sunday
Job ID: ALB00465051

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should hold a certificate from an approved secretarial or administrative professional post-secondary program
Experience: Candidates should have a minimum of 4 years of experience in a senior administrative professional role within the past 7 years

Physical Requirements:

• The candidates should exhibit the ability to manage tight deadlines, handle confidential information, deal with interruptions, and multitask in a fast-paced environment
• The candidates should have the ability to negotiate independently to achieve positive outcomes
• The candidates should show a proven ability to work effectively both independently and as part of a team
• The candidates should have the ability to seek out information or solutions with minimal direction or guidance

Other Requirements:

• The candidates should have completed formal training in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook (email and calendar), MS Teams, and OneNote
• The candidates should have excellent written and verbal communication skills and be able to communicate confidently and promptly using multiple forms of communication
• The candidates should demonstrate strong interpersonal and communication skills with the ability to collaborate effectively with diverse groups of individuals
• The candidates should show intermediate proficiency in Microsoft Office Suite and Adobe Acrobat and experience working successfully in a virtual team environment
• The candidates should have experience managing time-constrained schedules for senior leaders and display strong attention to detail with superior editing and proofreading skills
• The candidates should have experience in committee coordination, event planning, and related administrative functions
• The candidates should demonstrate advanced knowledge and use of electronic communication tools, especially Outlook and MS Teams and familiarity with applicable legislation, policies, and processes
• The candidates should have a strong service orientation, respectfulness, politeness, and a sense of humor and an interest in mentoring administrative staff and effective leadership skills to guide an administrative support team
• The candidates should demonstrate considerable knowledge of Health Information Management systems and processes and exhibit working knowledge of Alberta Health Services systems and processes

Responsibilities:

• The candidates should be able to provide additional support in the absence of the Executive Associate or Executive Administrative Support in the office of the SPD – Health Information Management
• The candidates should be able to demonstrate a detailed understanding of Health Information Management and expert knowledge of the complexities of working relationships within HIM and across AHS departments
• The candidates should be able to initiate and maintain effective relationships with internal and external stakeholders
• The candidates should be able to facilitate the coordination of efforts across zones or provincial functional areas within HIM, requiring independent judgment, tact, creativity, and initiative
• The candidates should be able to collaborate with the HIM Executive Director, Directors, and their administrative assistants to ensure effective administrative service delivery
• The candidates should be able to provide training, coaching, and mentoring to administrative support staff within HIM
• The candidates should be able to demonstrate leadership, problem-solving, and critical thinking skills to address challenges and support departmental
• The candidates should be able to apply change management strategies to support evolving priorities and processes within HIM
• The candidates should be able to train and mentor team members to strengthen administrative capabilities across the department

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online