Administrative Assistant
Algonquin College based in Ottawa Campus is inviting applications from suitable candidates for the position of Administrative Assistant. Algonquin College serves as an educational cornerstone, offering a diverse range of programs and fostering practical learning experiences. The campus provides students with access to a vibrant and culturally rich environment. Algonquin College prepares students for success in various fields. The Ottawa campus is equipped with modern facilities, complemented by a dedicated faculty, ensuring students receive a high-quality education that aligns with the demands of the professional world. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Algonquin College
Department: Mechanical and Transportation Technology Department
Position: Administrative Assistant
No of Vacancies: 1
Salary: Salary is not mentioned, $15.00-$20.00 hourly estimated salary
Employment Type: Full time
Location: Ottawa, ON
Schedule: Full time
Scheduled Weekly Hours: 36.25
Job Requisition Id/Job ID: R160061
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have a two (2) year diploma/degree in Office Administration or a related discipline
Experience: Candidates should have a minimum of three (3) years of experience in a client-centered setting, some of which should be in a post-secondary organization
Other Requirements:
- The candidates should have experience in Microsoft Office, post-secondary legacy systems similar to COMMS, SIS, Workday, and ACMS, and should be familiar with ACSIS and the learning management system (LMS – Brightspace)
- The candidates should demonstrate experience with balancing and meeting simultaneous deadlines with a minimum of supervision and guidance
- The candidates should have interpersonal and organizational skills to deal with staff and students of different cultures at the college
- The candidates should be self-motivated, organized, client-oriented, able to work under pressure, and demonstrate maturity, discretion, and sensitivity when dealing with human resources matters
Responsibilities:
- The candidates should be able to manage the Academic Chair’s calendar, scheduling and recommending appointments, cancellations, and postponements, resolving scheduling conflicts
- The candidates should be able to address student concerns and complaints, providing guidance and preparing folders for escalation to the Academic Chair when necessary
- The candidates should be able to update Annual Curriculum Review for all department programs and ensure the Full-time Program – Website Review is relevant and up-to-date
- The candidates should be able to handle travel arrangements, raise travel authorizations, and prepare travel logistics for the Academic Chair and faculty
- The candidates should be able to respond to inquiries from students, staff, and visitors regarding academic policies, operating procedures, programs, and courses on behalf of the Academic Chair
- The candidates should be able to assist with staff hiring processes, including correspondence with selection committee members and applicants, and participate in selection committee meetings
- The candidates should be able to manage department deadlines, book orders, and course outlines processing
- The candidates should be able to oversee Access lab Cards issuance for faculty and students and assist students with various forms
- The candidates should be able to act as a point of contact for the Centre for Accessible Learning (CAL)
- The candidates should be able to manage program council meetings and process final assessment exam week on the Student Information system (SIS)
- The candidates should be able to prepare Program of Study Creation Forms and create new programs of study
- The candidates should be able to collect and analyze data to support accreditation and continuous quality improvement, track accreditation requirements and timelines
- The candidates should be able to provide support and training to faculty related to graduate attribute tracking, evaluation tools, and data collection
- The candidates should be able to schedule, lead, and record minutes for internal and external meetings, monitor processes and determine best practices
- The candidates should be able to liaise with Faculty and Administration to assign tasks, determine course Graduate Attribute Indicators, and collect samples of student work
- The candidates should be able to ensure timely submission of required documentation and materials for accreditation
- The candidates should be able to work with the Manager of Part-Time Teachers to arrange short-term contracts for accreditation tasks
- The candidates should be able to distribute and ensure prompt return of various student-related documents
- The candidates should be able to assist students in problem-solving during the absence of Academic Coordinators on annual leave
- The candidates should be able to act as a Chair Designate in the COMMS System to track approved and outstanding course outlines
- The candidates should be able to manage office supplies through PeopleSoft and Grand Toy store, ordering items from the Algonquin Connection Store
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!