Budget officer, academic department
Algonquin College’s Business Administrator’s Office Department based in Ottawa, ON is inviting applications from suitable candidates for the position of Budget officer. Algonquin College’s Business Administrator’s Office Department supports the institution’s financial and operational functions. It manages budgeting, financial planning, and resource allocation. Its role is crucial in maintaining operational excellence and supporting the college’s educational mission. It contributes to the overall financial health and efficiency of Algonquin College. The candidates selected for the vacancy will be required to start the work as soon as possible.
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Job Description:
Employer Name: Algonquin College
Department: Business Administrator’s Office
Position: Budget officer, academic department
No of Vacancies: 5
Salary: $36.29 – $42.13 hourly
Employment Type: Full time
Location: Ottawa, ON, CA
Requisition ID: R168266
Requirements:
Languages: Candidates must have knowledge of the English Language
Education:Â Candidates should have completion of a minimum of a three year diploma or degree in Business Administration
Experience: Candidates should have a minimum of three years of progressively responsible business or budgetary administration experience
Other Requirements:
- The candidates should have preferably at a post-secondary institution, where they utilized accounting, computer or ERP systems, including advanced Excel skills, as well as administrative and interpersonal skills and an equivalent field such as Accounting or Finance
Responsibilities:
- The candidates should be able to gather required information related to staffing needs for non-full-time staff, such as course and lab requirements for professors and instructors and resolve time-sensitive payroll issues, including incorrect hours, misinformed submissions, and other discrepancies
- The candidates should be able to calculate non-full-time teaching costs in consultation with the Chair and address any discrepancies in payroll information with the Chair and Coordinators and monitor the HR system for tracking non-full-time employees and advise the Chair on partial-load staffing based on the partial-load registry
- The candidates should be able to process employee terminations, prepare semester transfers, and handle payroll processing for non-full-time staff by reviewing time entry reports and communicate with new employees, including CSEP Students, regarding onboarding tasks and payroll setup
- The candidates should be able to provide guidance on Workday processes and troubleshoot onboarding and position administration for part-time employees and collect data, analyze details, and enter course loading information into the Student Information System
- The candidates should be able to plan and implement semester program schedules in consultation with the Chair and Coordinators, ensuring deadlines are met and gather information on program, course, room, and faculty constraints to maintain accurate course loading
- The candidates should be able to review enrollment projections, student retention, and participate in annual curriculum reviews and maintain accurate timetables and exam schedules for faculty, programs, and classrooms
- The candidates should be able to enter and validate course information in the Student Information System and review timetables in consultation with relevant staff and maintain historical records of course loading and liaise with the Registrar’s Office to resolve scheduling conflicts
- The candidates should be able to prepare Standard Workload Form (SWF) simulations, assist in SWF preparation, and manage SWF entries in the Student Information System and gather information for OSAP tables for Financial Aid
- The candidates should be able to participate in planning meetings, providing feedback on enrollment projections, teaching costs, and budget estimates and monitor financial reports for accuracy, resolve discrepancies, and ensure correct financial statements
- The candidates should be able to initiate financial transactions such as journal entries, expense claims, and other budget-related activities and assist the management team in decision-making during budget preparation, reviews, and year-end processes and review salary splits, recommend adjustments, and prepare allowances for submission to HR and enter data into the budget system, ensure its accuracy, and review program performance data
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!