Payroll administrator
City of Victoria’s Finance department is inviting applications from suitable candidates for the position of Payroll administrator. City of Victoria’s Finance department manages fiscal matters and financial planning for municipal operations. It oversees budgeting, taxation, and financial reporting. Functioning as a steward of public funds, it ensures transparency and accountability in financial affairs. By prioritizing sound fiscal management and strategic investments, the department supports Victoria’s economic stability and service delivery. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Victoria
Department: Finance
Position: Payroll administrator
No of Vacancies: 1
Salary: $41.51 hourly
Employment Type: Regular/Full Time
Union: CUPE Local 50
Location: Victoria City Hall, Victoria, BC V8W 1P5, Canada
Shift: Monday to Friday, (35 hour work week)
Job Code: 4117
Competition Number: 24/57
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have High school graduation or an equivalent combination of education and experience
Experience: Candidates should have 2 years of related experience
Physical Requirements:
- The candidates should be proficient in touch keying with a calculator
- The candidates should be able to sit with arms unsupported while keyboarding
- The candidates should be capable of meeting multiple payroll and outside agency deadlines
- The candidates should be comfortable with short periods of intense concentration while processing payroll
- The candidates should be adept at short periods of intense concentration while performing reconciliations and analyses
- The candidates should be able to focus on a variety of source data and computer for short periods
- The candidates should expect the work environment to be an office
Other Requirements:
- The candidates should have a strong understanding of Payroll legislation and demonstrate the ability to organize work effectively
- The candidates should understand and apply various accounting techniques related to payroll and have the ability to meet strict payroll processing deadlines
- The candidates should be proficient in the working level operation of current City of Victoria spreadsheet programs
- The candidates should be able to use calculators with speed and accuracy and demonstrate the capability to maintain accurate records
- The candidates should be skilled in maintaining effective working relationships
- The candidates should communicate effectively verbally and in writing. They should also have completed the Second level CGA/CMA program (2 years) and possess a PCP (Payroll Compliance Practitioner) certification
Responsibilities:
- The candidates should be able to maintain payroll master records, including employee name, pay rate, benefits, and deductions; calculate adjustments such as senior pay and manual cheques; batch, verify, and post as required; and balance payroll totals to controls, recording cheques and direct deposits in the cheque register
- The candidates should be able to reconcile and remit payroll deductions such as income tax, CPP, EI, superannuation, medical, dental, extended health, group life, charitable donations, and savings bonds; assist in the preparation of T4 slips, pension reports, and other payroll year-end requirements; and maintain and reconcile WCB claims, calculating and remitting WCB premiums
- The candidates should be able to administer and maintain benefits such as medical, extended health, dental, and collect benefits due from employees on leave or retired; calculate and apply garnishee and family maintenance orders; maintain vacation and sick leave entitlements and usage, and follow up on overpaid benefits; and monitor temporary appointments to ensure correct payments
- The candidates should be able to respond to payroll and benefit inquiries from staff, unions, departments, and outside agencies; prepare forms and reports such as records of employment and WCB earnings information; and prepare financial analyses and reconciliations as required
- The candidates should be able to perform related duties where qualified
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!