Project and event planning administrator
Carleton University’s University Registrarial Services department based in Ottawa, ON is inviting applications from suitable candidates for the position of Project and event planning administrator. Carleton University’s University Registrarial Services department manages student records, course registration, and academic policies. It provides administrative support for students, faculty, and staff regarding academic matters. By prioritizing efficiency and accuracy, it enhances the university experience for students and contributes to Carleton’s academic excellence. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Carleton University
Department: University Registrarial Services
Position: Project and event planning administrator
No of Vacancies: 1
Salary: $64074.00 – $70040.00 Yearly
Employment Type: Full time
Job Type: Career Development Assignment (CDA)
Job Category: Administrative
Employee Group: CUPE 2424
Location: 1125 Colonel By Dr, Ottawa, ON K1S 5B7, Canada
Shift: 35 Hours Per Week (Overtime)
Job ID: J0324-0004
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have 3 years post secondary education, University degree
Experience: Candidates should have Five years of relevant experience, preferably in a university environment
Other Requirements:
- The candidates should have experience with office administration, office moves, and facilities support and possess experience planning and working at large-scale public events and internal events
- The candidates should demonstrate project management experience and strong interpersonal skills, with the ability to perform as an effective team member and provide support to colleagues. They must have tact, diplomacy, empathy, and discretion
- The candidates should exhibit exceptional communication and public relations skills, with the ability to communicate effectively both orally, written, and in person and able to problem solve and know when and where to refer students and potential students for additional information and assistance
- The candidates should demonstrate strong analytical, problem-solving, and interpretive skills, with the ability to analyze data and make recommendations and establish and maintain strong positive relationships with other departments, service units, and external vendors
- The candidates should be extremely flexible and adaptable to unpredictable situations, with the ability to respond accordingly and possess strong computer skills, including specific experience with Microsoft Word, Excel, PowerPoint, Outlook, Banner, and Eleware, and the ability to keep up with and adapt to changing technology
- The candidates should be able to work independently, exercising sound judgment and should be resourceful with the ability to take initiative
- The candidates should have excellent organizational skills and the ability to multi-task, coordinate, and execute activities efficiently and effectively and understand survey and analysis methodologies to analyze and synthesize performance data
- The candidates should be capable of presenting staff and client survey results and leading post-mortem processes, requiring communication, presentation, and facilitation skills and work independently to maintain procedural and policy documentation
- The candidates should have project management skills and experience with facilities management are necessary to plan for seasonal call center operations and seasonal student registration assistance set up and tear down and Project management skills, exceptional public relations skills, large-scale public event planning experience, and supervisory skills are required to plan and assist with running convocation
Responsibilities:
- The candidates should be able to coordinate all office space and facilities requirements, including planning office moves and setting up seasonal call centers and registration assistance drop-in centers
- The candidates should be able to compile, submit, and audit monthly leave reports within the Registrar’s office and able to plan and implement large-scale events, including meeting support, scheduling, planning agendas, taking minutes, and facilitating process reviews and post-mortems
- The candidates should be able to oversee the administration of the ACD telephone system, including liaising with CCS telecom and CCS Helpdesk for installations and moves, and conducting monthly audits to ensure billing accuracy
- The candidates should be able to coordinate general office operations such as equipment maintenance, purchasing, inventory control, and ordering supplies
- The candidates should be able to maintain all office process documentation for various surveys and coordinate the annual purge of the student filing system
- The candidates should be able to provide telephone support to students as required and able to administer special projects as directed by the Manager of Operations
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!