Admin assistant, Road maintenance
City of Brampton, department of Public Works and Engineering is inviting applications from suitable candidates for the position of Admin assistant. City of Brampton, department of Public Works and Engineering manages the city’s infrastructure, focusing on roads, capital projects, and facility operations. The department supports Brampton’s growth by delivering reliable municipal services and infrastructure improvements across the community. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Brampton
Department: Public Works and Engineering
Position: Admin assistant, Road maintenance
No of Vacancies: 1
Salary: $59910.00 – $74888.00 yearly
Employment Type: Full Time/Permanent
Job Type: Management and Administration
Job Industry: Government and Public Sector
Location: Brampton, ON, CA
Shift: 35 hour workweek
Reference Number: 106464
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should hold a certificate or diploma in administration
Experience: Candidates should have a minimum of three years’ experience in an administrative role, preferably in the public sector
Physical Requirements:
- The candidate should have the ability to work with confidential and sensitive information, work well both independently and in a team environment
- The candidate should have the ability to deal effectively with the general public, professional staff, consultants, and outside service providers
- The candidate should have strong organizational skills, with the ability to prioritize tasks and meet critical deadlines
Other Requirements:
- The candidate should have general knowledge of human resources and legal functions, experience in a municipal environment
- The candidate should have strong communication skills, both written and oral, be proficient in MS Office applications, Peoplesoft Financials, and Peoplesoft HRMS
- The candidate should demonstrate a professional attitude and possess strong interpersonal and public relations skills
Responsibilities:
- The candidate should be able to manage the Director’s calendar by coordinating, prioritizing, and reconciling multiple meeting requests, assist Managers with calendar and time management, prepare files for meetings, and receive and direct incoming inquiries
- The candidate should be able to research available sources, including the web and similar organizations, to provide informational and statistical material, compose and format corporate reports, letters, communiqués, memos, agendas, and minutes for the Director and Managers
- The candidate should be able to perform divisional management (non-union) payroll functions, including data entry, coordination of timesheets, and vacation schedules, manage the general and confidential files of the division
- The candidate should be able to ensure all MasterCard reconciliations for the Director, Managers, and Supervisors are submitted for appropriate approvals and processing in accordance with the Purchasing By-law and P-Card Program
- The candidate should be able to schedule various meetings, including management and high-priority meetings, and prepare agendas and minutes for distribution
- The candidate should be able to liaise with other operating divisions on relevant matters, provide internal and external customer service by processing and responding to various inquiries and service requests while adhering to corporate service standards, create Word documents, Excel spreadsheets, PowerPoint presentations, and other documents for the division
- The candidate should be able to act as backup for clerical staff and log and distribute the Director’s mail and make arrangements for courier services and perform all other related duties
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and reference number) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!