Executive assistant to the ombudsman/AYD Administrative secretary to deputy minister
Manitoba Government, department of Office of the Ombudsman based in Winnipeg, MB is inviting applications from suitable candidates for the position of Executive assistant to the ombudsman. Manitoba Government, department of Office of the Ombudsman is an independent body under the provincial government that promotes fairness and transparency in public services. It handles complaints about government decisions and protects privacy and access to information. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Manitoba Government
Department: Office of the Ombudsman
Division: Legislative Assembly
Position: Executive assistant to the ombudsman/AYD Administrative secretary to deputy minister
No of Vacancies: 4
Salary: $56267.00 – $66271.00 yearly
Employment Type: Regular/Full time
Location: Winnipeg, MB, CA
Advertisement Number: 44170
Requirements:
Languages: Candidates must have knowledge of the French and English Language
Education: Candidates should have completion of a post-secondary degree or diploma in business and public administration
Experience: Candidates should have extensive experience providing executive administrative support
Physical Requirements:
- The candidates should demonstrate a high level of discretion and the ability to maintain strict confidentiality in accordance with legal, procedural, regulatory, and statutory guidelines
- The candidates should possess expert-level skills in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams and be legally entitled to work in Canada
Other Requirements:
- The candidates should provide a satisfactory Criminal Record Check, Child Abuse Registry Check, and Adult Abuse Registry Check
- The candidates should have including preparing correspondence, making travel arrangements, coordinating meetings, taking minutes, anticipating needs, and following up on actions)
- The candidates should have experience handling complex, detailed, and highly sensitive information with a strong attention to detail and accuracy
- The candidates should have strong written and oral communication skills, with significant experience drafting professional letters, emails, memos, reports, and other business documents
- The candidates should have excellent organizational and time management skills, with the ability to manage competing priorities and remain composed and flexible under pressure
- The candidates should have strong teamwork skills and be able to work both independently and collaboratively with a diverse group of individuals
- The candidates should be fluently bilingual in French and English, both written and oral, experience working within a government or legal structure
- The candidates should have experience with organizational financial planning, including budgets, forecasting, cash flow management, accounting, and financial reporting
- The candidates should have experience providing front-line customer service in a public-service setting
Responsibilities:
- The candidate should be able to provide specialized administrative and professional support to the Manitoba Ombudsman and senior executive team in a fast-paced and complex environment
- The candidate should be able to manage highly sensitive and confidential information with the utmost discretion and professionalism
- The candidate should be able to work independently and exercise initiative and diplomacy when handling confidential matters, projects, and communications with senior government officials and external stakeholders
- The candidate should be able to assist with customer service inquiries and support corporate administrative functions under the direction of the Manager of Administration
- The candidate should be able to demonstrate exceptional organizational and time management skills to effectively handle competing priorities
- The candidate should be able to maintain composure, effectiveness, and adaptability under pressure in dynamic and challenging situations
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and advertisement number) through the below-mentioned details.
By email
[email protected]
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!