Executive assistant
Kraft Heinz, department of Administration based in Toronto, ON is inviting applications from suitable candidates for the position of Executive assistant. Kraft Heinz Company is a global leader in the food and beverage industry, known for its iconic brands and high-quality products. It offers a wide range of packaged foods and condiments that cater to diverse consumer tastes. The company operates by innovating and efficiently managing its supply chain to meet market demands. Through strong brand presence and strategic distribution, Kraft Heinz maintains a competitive position worldwide. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Kraft Heinz
Department: Administration
Position: Executive assistant
No of Vacancies: 3
Salary: $67500.00 – $84400.00 yearly
Employment Type: Full time
Location: Toronto, ON, CA
Reference Number: R-92971
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of a high school diploma
Experience: Candidates should have experience and proficiency working with automated expense tracking and online travel systems
Physical Requirements:
- The candidates should demonstrate excellent organizational, communication, and social skills, with keen attention to detail, the ability to exercise initiative, work independently, and proactively follow up
- The candidates should be able to handle workload in a very fast-paced, results-driven work environment
- The candidates should be able to anticipate needs and make decisions with minimal direction, be task-oriented with the ability to drive task completion within narrow timelines
- The candidates should be flexible to work hours depending on business, remain poised under pressure and be adaptable in a fast-paced environment
Other Requirements:
- The candidates should possess ; a college degree or some business classes, administrative experience supporting Executives, Vice Presidents, Directors, and/or Managers on their team
- The candidates should display maturity and be able to support and interact with all levels of management
- The candidates should have advanced knowledge of the Microsoft Office suite (PowerPoint, Excel, Word, Outlook) and be familiar with business technologies such as web conferencing, TEAMS, Zoom, eRoom, SAP, Ariba, WorkDay, Concur, and Sales Reporting
Responsibilities:
- The candidates should be able to execute a broad variety of administrative tasks for the Global VPs, including acting as a “gate-keeper” by managing an extremely active calendar of appointments, using discretion to identify critical items, set up meetings, and make scheduling changes with minimal involvement by leadership
- The candidates should be able to arrange complex and detailed travel plans, itineraries, visa needs, and agendas while compiling documents for travel-related meetings
- The candidates should be able to prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often under deadline pressures
- The candidates should be able to provide a bridge for smooth communication between the VPs and other key internal stakeholders
- The candidates should be able to manage budgets and monthly tracking by liaising with Global Heinz & Marketing Excellence teams alongside finance, including reporting, PO creation, invoicing, and communication, support culture and engagement within immediate teams by assisting with meeting coordination, sampling requests
- The candidates should be able to proactively manage expense reporting, lead coordination efforts for onboarding preparation of new team members
- The candidates should be able to assist with event planning and coordination for team meetings, all-hands meetings, summits, and similar events
- The candidates should be able to prepare and handle confidential and personnel information with trust and discretion, interfacing appropriately with internal and external clients, as well as senior executives, perform ad hoc administrative work and projects
Benefits:
- The candidates will get Pension, Life, Accidental Death, Dismemberment, Disability, Discounted Perks, Employee Family Assistance Program, Wellbeing Programs, Family Support Programs, Medical, Prescription Drug, Dental and Vision
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and reference number) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!