Administrative Assistant
University of Toronto Department of Biology based in Mississauga, ON is inviting applications from suitable candidates for the position of Administrative Assistant. The University of Toronto Department of Biology is a dynamic academic department dedicated to advancing the understanding of living organisms and biological processes. The department fosters a vibrant intellectual community and contributes to scientific discovery and innovation. The University of Toronto Department of Biology prepares students to become leaders in the biological sciences and make meaningful contributions to society. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: University of Toronto
Department: Biology
Division: U of T Mississauga
Position: Administrative Assistant
Position Number: 00043294
No of Vacancies: 1
Salary: $69,455.00 – $88,819.00 Annually
Appointment Type: Budget – Continuing
Employee Group: USW
Job Category: Administrative / Managerial
Location: 3359 Mississauga Rd, Mississauga, ON L5L 1C6, Canada
Campus: University of Toronto Mississauga (UTM)
Schedule: Full-Time
Requisition ID/Job ID: 37061
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have advanced College Diploma (3 years)
Experience: Candidates should have minimum three years’ administrative experience, preferably in a University environment
Other Requirements:
- The candidates should be able to demonstrate the ability to determine logistical details and activities for events and/or programming
- The candidates should have experience coordinating meeting schedules, agendas, materials, action, and follow-up items
- The candidates should possess the ability to multi-task and manage deadlines effectively
- The candidates should have the ability to work independently as well as in a team environment
- The candidates should demonstrate precise keyboard/keypad use where the possibility for correction is minimal
- The candidates should be proficient with Microsoft Office applications such as Excel, Word, and Power Point
- The candidates should have experience maintaining public-facing communications, including websites (Drupal experience preferred) and social media platforms
- The candidates should have experience using SharePoint, including file management and creating permission groups
- The candidates should be accountable, adaptable, efficient and team players
- The candidates should be adept multi-taskers, organized, and resourceful
Responsibilities:
- The candidates should be able to provide confidential administrative support to the department, including but not limited to applying established standards when administering academic search activities, collecting feedback from search committee members, and liaising with stakeholders to support initiatives
- The candidates should be able to handle fees and fines regularly, handle petty cash, process accounts payable according to the University Guide to Financial Management, and work with confidential documents
- The candidates should be able to apply established standards when administering academic search activities
- The candidates should be able to collect requirements needed to carry out the tenure and review processes from senior leadership
- The candidates should be able to collect feedback from search committee members
- The candidates should be able to follow administrative rules and procedural instructions
- The candidates should be able to prepare draft statistical reports and summaries from data collected
- The candidates should be able to process accounts payable according to the University Guide to Financial Management
- The candidates should be able to collaborate on cost estimates
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!