Executive assistant/AY4 Administrative secretary 4
Manitoba Government based in Winnipeg, MB is inviting applications from suitable candidates for the position of Executive assistant. Government of Manitoba is the provincial authority overseeing public services like healthcare, education, and infrastructure. It provides essential programs to support residents’ well-being and economic development. With a strong focus on sustainability, Manitoba’s economy benefits from nearly 99% renewable hydroelectric power and low energy costs. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Manitoba Government
Position: Executive assistant/AY4 Administrative secretary 4
No of Vacancies: 3
Salary: $52,900.00 – $61,770.0 yearly
Employment Type: Regular/Full time
Location: Winnipeg, MB, CA
Advertisement Number: 44021
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of post-secondary education in office administration
Experience: Candidates should have experience in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Physical Requirements:
- The candidate should be legally entitled to work in Canada, provide and maintain a satisfactory Criminal Record Check (including potential Vulnerable Sector Check). Depending on the position, the candidate may also be required to undergo additional security checks
Other Requirements:
- The candidate should have extensive experience providing administrative and secretarial support to executive and senior-level staff
- The candidate should have experience scheduling and coordinating meetings, travel arrangements, taking minutes, meeting preparation, and providing day-to-day administrative support
- The candidate should have experience working in a high-volume environment while maintaining excellent time management skills to prioritize workloads and effectively manage deadlines or shifting priorities
- The candidate should have excellent written communication skills, with the ability to draft, format, edit, and proofread correspondence on behalf of senior-level staff, with strong attention to detail
- The candidate should demonstrate political acumen and the ability to effectively manage and maintain confidentiality when dealing with sensitive documents and information
- The candidate should have experience coordinating the flow of incoming and outgoing correspondence and maintaining physical/digital filing systems
- The candidate should possess strong interpersonal and verbal communication skills to interact professionally with a variety of internal and external stakeholders while maintaining strong working relationships
- The candidate should be able to work independently and take initiative while managing unexpected changes or last-minute requests, experience using SAP and experience in AIMS or SIMS
Responsibilities:
- The candidate should be able to provide comprehensive administrative support to senior executive staff within the Government of Manitoba
- The candidate should be able to demonstrate exceptional attention to detail in all aspects of their work
- The candidate should be able to draft, proofread, edit, and format a wide range of documents with accuracy and professionalism
- The candidate should be able to manage files and track incoming and outgoing correspondence and emails efficiently
- The candidate should be able to manage senior executive calendars, including scheduling meetings and appointments
- The candidate should be able to coordinate travel arrangements, including booking accommodations, transportation, and preparing itineraries
- The candidate should be able to answer telephones and handle public inquiries with courtesy and professionalism
- The candidate should be able to communicate clearly and professionally with internal and external stakeholders
- The candidate should be able to handle confidential and sensitive information with tact and discretion
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and advertisement number) through the below-mentioned details.
By email
[email protected]
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!