Intermediate administrative assistant
City of Calgary’s Water Services department is inviting applications from suitable candidates for the position of Intermediate administrative assistant. City of Calgary’s Water Services department manages water treatment and distribution. Specializing in ensuring safe and reliable water supply, it oversees infrastructure and quality control. It plays a crucial role in Calgary’s municipal services, providing essential water services to residents and businesses in the competitive market for utility management. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Calgary
Department: Water Services
Position: Intermediate administrative assistant
No of Vacancies: 1
Salary: $31.30 – 41.86 hourly
Employment Type: Full Time/Temporary (up to 8 months)
Union: CUPE Local 38
Location: 1668 56 Avenue SW, Calgary, Alberta, Canada
Shift: 5 day work week, with 1 day off in each 3 week cycle
Hours of work: Standard 35 hour work week
Job ID: 309181
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have a High School Diploma
Experience: Candidates should have at least 4 years of related experience
Other Requirements:
- The candidates should have completed a 1-year certificate in Business Administration and possess at least 2 years of related experience
- The candidates should have an intermediate level of proficiency in Microsoft Office (Excel, Outlook, PowerPoint, and Word)
- The candidates should hold a valid Class 5 driver’s license and be willing to use a personal vehicle for business purposes
- The candidates should ideally have previous experience with Finance & Supply Chain Management (FSCM), Physical Objects, Content Server, Oracle Work & Asset Management (OWAM), SharePoint, and 311 Customer Service
- The candidates should have good customer service and teamwork skills, excellent communication skills, strong planning and organizing skills, and the ability to multitask while maintaining accuracy
Responsibilities:
- The candidates should be able to provide intermediate administrative support assigned to a vast array of leaders and teams within Water Services
- The candidates should be able to demonstrate a strong level of business knowledge to assist with efficient and successful operational requirements
- The candidates should be able to possess well-developed interpersonal and organizational skills necessary to liaise with divisional staff, other employees within the department, other business units within the Corporation, and external clients
- The candidates should be able to act as Accounts Payable Workflow support, create requisitions, purchase orders, and reconcile corporate credit card transactions
- The candidates should be able to provide visitor and contractor management support with Traction Guest software and the online safety orientation
- The candidates should be able to provide calendar, meeting, and email management support to the leadership teams including preparing and circulating meeting agendas, taking minutes, and distributing as required
- The candidates should be able to act as general administrative support including onboarding of staff and space management, ordering supplies, and daily monitoring of 311 Customer Service Requests
- The candidates should be able to support and maintain filing systems with electronic and physical records
- The candidates should be able to record data entry into the asset management system including scanning of pertinent documentation
- The candidates should be able to assist with recruiting activities by printing resumes and interview guides, scheduling interviews, and maintaining records
Benefits:
- The candidates will get competitive wages, pensions, and other benefits
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!