Office administrator
City of Calgary’s Recreation and Social Programs Department based in Calgary, AB is inviting applications from suitable candidates for the position of Office administrator. City of Calgary’s Recreation and Social Programs Department offers diverse recreational activities and social events to promote community engagement and active living. It provides accessible facilities and programs such as sports leagues, fitness classes, and cultural events, fostering inclusivity and well-being. It enhances quality of life across Calgary, enriching community connections and supporting a healthy lifestyle. The candidates selected for the vacancy will be required to start the work as soon as possible.
Also hiring: Cook
Job Description:
Employer Name: City of Calgary
Department: Recreation and Social Programs
Position: Office administrator
No of Vacancies: 1
Salary: $31.30 – $41.86 hourly
Employment Type: Full Time/Temporary
Union: CUPE Local 38
Location: Calgary, AB, Canada
Hours of work: Standard 35 hour work week
Days of Work: This position typically works a 5 day work week, with 1 day off in each 3 week cycle
Job ID: 310077
Requirements:
Languages: Candidates must have knowledge of the English Language
Education:Â Candidates should have completion of a High School diploma
Experience: Candidates should have 3 years of experience in the relevant field
Physical Requirements:
- The candidates should demonstrate excellent attention to detail, initiative, and the ability to work independently
Other Requirements:
- The candidates should have a GED and job-related courses and successfully provide proof of qualifications
- The candidates should have completed a 1-year certificate in Secretarial Arts or Business or Office Administration and at least 1 year of experience
- The candidates should possess an intermediate level of proficiency with Microsoft Office (Word, Excel, and Outlook)
- The candidates should have experience using Livelink content server (Physical objects), Corporate Billing and Account Receivable (CBAR), Financial & Supply Chain Management (FSCM), Human Capital Management (HCM Time management), and Spend Dynamics (corporate credit card management)
Responsibilities:
- The candidates should be able to respond to internal and external requests and inquiries by telephone and in person, and direct visitors appropriately
- The candidates should be able to manage time schedules and calendars for assigned division managers
- The candidates should be able to review upcoming meetings for staff, ensure files and information are provided in advance, prepare agendas, and record, transcribe, and distribute minutes
- The candidates should be able to maintain, create, and store physical records, and manage the database, ensuring that retention and disposal meet corporate standards
- The candidates should be able to act as the subject matter expert for customer service requests
- The candidates should be able to perform duties necessary as the recognition ambassador for the corporate recognition program
- The candidates should be able to process and reconcile corporate credit cards on behalf of assigned division managers
- The candidates should be able to assist with special projects and assignments and provide timekeeping services for the Business Unit
Benefits:
- The candidates will get plans cover prescription drugs, vision care, life, disability insurance, paramedical practitioners and employee wellness programs
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.