Office support clerk III
City of Vancouver, department of Board of Parks and Recreation is inviting applications from suitable candidates for the position of Office support clerk III. City of Vancouver, department of Board of Parks and Recreation oversees the planning, maintenance, and operation of the city’s parks, beaches, and recreational facilities. It provides services such as community centres, pools, sports amenities, and botanical gardens. Its goal is to promote community well-being, accessibility, and environmental sustainability across Vancouver. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Vancouver
Department: Board of Parks and Recreation
Position: Office support clerk III
No of Vacancies: 3
Salary: $29.2 – $34.30 hourly
Employment Type: Regular/Full Time
Affiliation: CUPE 15 Parks
Unit: 1400
Location: Vancouver, BC, CA
Requisition ID: 43848
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completed Grade 12
Experience: Candidates should have experience in time entry and benefits administration in a unionized environment
Physical Requirements:
- The candidates should have the ability to understand and interpret oral and written instructions
- The candidates should have the ability to understand and apply the regulations of the collective agreements for CUPE 15 and CUPE 1004 and the policies for Exempt staff
- The candidates should have the ability to successfully, effectively, and tactfully deal with staff in interpreting and explaining policies, rules, regulations, and processes
- The candidates should have the ability to use tact, discretion, and maintain a high level of confidentiality, the ability to take action in solving problems while exhibiting good judgment
- The candidates should have the ability to make repetitive and arithmetic calculations with speed and accuracy, and adhere to rigid time schedules, work effectively independently and in a team environment
Other Requirements:
- The candidates should have supplemented by courses in administration and/or job-related courses, consider completion of the COV SAP Time Entry Course
- The candidates should have sound knowledge and experience applicable to wage, salary, and time entry administration, thorough knowledge of business English, spelling, punctuation, and math
- The candidates should have considerable knowledge of the applicable rules and regulations which govern departmental activities
- The candidates should have knowledge of office procedures and skill in the operation of office equipment
- The candidates should have knowledge of the principles and practices for maintenance of office records and filing
Responsibilities:
- The candidates should be able to review and enter all payroll data bi-weekly for Beach Administration office, including CUPE 15, CUPE 1004, and Exempt staff
- The candidates should be able to confirm target hours for each employee and identify missing or omitted information for management correction, review and process all corrections for time entry and activity allocation
- The candidates should be able to provide time entry guidance, troubleshooting, training, and backup support for all sites within the Parks and Recreation Department, review, monitor, and assist with employee quotas such as vacation and sick leave, and provide information and policy/procedure guidance
- The candidates should be able to process applications and administer employee claims for WorkSafe BC, medium and long term disability (MTD & LTD), and graduated return to work (GRTW)
- The candidates should be able to review and process applications and administer employee benefits and new hires, act as the primary point of contact for Corporate Payroll to troubleshoot time entry inconsistencies and inquiries, and to clarify and correct payroll forms and documents
- The candidates should be able to provide recruitment, staff action form support, and training for the Parks and Recreation department, including creating, correcting, and tracking eSAFs and eCAFs, receive payroll error reports and liaise with time entry clerks to resolve errors
- The candidates should be able to process, maintain, and monitor auxiliary/temporary employee hours and increments, including performing manual increment calculations, assist the Budget Analyst and HR with position control
- The candidates should be able to assist with new employee onboarding and orientation as requested, including preparing new employee orientation packages and ensuring organization charts and staff directories are updated
- The candidates should be able to create, file, and maintain accurate records of confidential personnel files for Parks & Recreation
- The candidates should be able to assist with identifying, documenting, and implementing work process improvements, standardized forms, and manuals, track and enter training data and provide reports
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!