Legislative Services Specialist
Region of Waterloo, Department of Planning, Development and Legislative Services (PDL) based in Kitchener, ON is inviting applications from suitable candidates for the position of Legislative Services Specialist. The Region of Waterloo’s Department of Planning, Development, and Legislative Services (PDL) is dedicated to guiding the region’s growth and development. This includes land use planning, zoning regulation, building permit issuance, and heritage preservation efforts. The PDL department plays a crucial role in shaping the region’s built environment and fostering vibrant, inclusive, and resilient communities in the Region of Waterloo. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Region of Waterloo
Department: Planning, Development and Legislative Services (PDL)
Division: Council and Administrative Services
Position: Legislative Services Specialist
No of Vacancies: 1
Salary: $40.36 – $50.45 Hourly
Employment Type: Temporary Full Time
Job Category: Administration / Clerical
Location: Kitchener, ON, CA
Job location: 150 Frederick St, Kitchener, ON N2G 4J3, Canada
Job Length: 18-month contract
Hours of Work: 35
Union: Management/Management Support (Non Union)
Grade: 4
Requisition ID/Job ID: J0324-0001
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have Bachelor’s degree in a related field (e.g., public administration, political science)
Experience: Candidates should have experience in a Municipal Clerk’s Office or municipal/ government setting
Physical Requirements:
- The candidates should be able to work outside standard business hours to attend meetings
- The candidates should have the ability to travel within Waterloo Region
Other Requirements:
- The candidates should have completed the Municipal Administration Program offered by the Association of Municipal Managers, Clerks, and Treasurers of Ontario, and have full membership with the same, or possess a diploma in Municipal Administration
- The candidates should possess knowledge of legislative and procedural frameworks related to the development, amendment, and implementation of statutes, regulations, and by-laws, as well as Provincial and Federal programs and initiatives impacting municipalities
- The candidates should demonstrate knowledge and ability to comply with policies, procedures, collective agreements, and related legislation (e.g., Municipal Act, Municipal Elections Act, Business Corporations Act, Freedom of Information, Privacy Act, Planning Act)
- The candidates should have a strong background in leadership, human relations, political acuity, and communication skills to supervise, train, develop, motivate, and support staff. They should also be able to collaborate with other governments, Councilors, Regional staff, external agencies, and the public to determine customer needs, and provide assistance, advice, and information to varied audiences
- The candidates should possess computer skills with the ability to use software such as Microsoft Office, Council voting systems, speaker’s queues, and electronic agenda preparation systems
- The candidates should be able to support and demonstrate the Region’s values
Responsibilities:
- The candidates should be able to report to the Deputy Clerk/Manager, Council & Administrative Services
- The candidates should be able to thrive in an environment of innovation and change
- The candidates should be able to demonstrate enthusiasm, creativity, and collaboration as a self-starter
- The candidates should be able to provide an excellent client experience through collaboration and partnerships with various program areas
- The candidates should be able to consider this opportunity if driven by the expressed goal of providing an excellent client experience
- The candidates should be able to supervise the preparation and processing of official documents for Council, Committee, and independent corporation meetings
- The candidates should be able to coordinate the development and processing of by-laws and by-law amendments, public information for corporate websites, and manuals and brochures
- The candidates should be able to maintain corporate documents for the Regional Clerk and coordinate appointments for Advisory Committees, Boards, Commissions, and Special Purpose bodies
- The candidates should be able to supervise a Council/Committee support assistant
- The candidates should be able to utilize leadership skills to supervise administrative support staff for the preparation of reports, agenda/e-agenda, website postings to Council and Committee, meeting correspondence, document management, Board elections, and provide procedural advice and information
- The candidates should be able to record meeting proceedings, compose, input, and edit transcriptions, design and develop manuals, brochures, and prepare advertisements, write reports, memos, and correspondence
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!