Administrator, departmental coordination
City of Calgary’s Planning and Development Services Department is inviting applications from suitable candidates for the position of Administrator, departmental coordination. City of Calgary’s Planning and Development Services Department is dedicated to shaping urban growth and land use in Calgary. It provides oversight for development applications, zoning compliance, and land use planning. The department collaborates with community stakeholders to ensure sustainable and livable neighborhoods. It plays a crucial role in guiding Calgary’s growth and development in a structured manner. The candidates selected for the vacancy will be required to start the work as soon as possible.
Also hiring: Receptionist
Job Description:
Employer Name: City of Calgary
Department: Planning and Development Services
Division: Service Excellence
Position: Administrator, departmental coordination
No of Vacancies: 1
Salary: $34.33 – $45.94 hourly
Employment Type: Full Time/Temporary
Union: CUPE Local 38
Location: Calgary, AB, Canada
Hours of work: Standard 35 hour work week
Days of Work: This position typically works a 5 day work week, with 1 day off in each 3 week cycle
Job ID: 310815
Requirements:
Languages: Candidates must have knowledge of the English Language
Education:Â Candidates should have a completed 1-year certificate in Business Administration and Administrative Professional
Experience: Candidates should have at least 5 years of experience in a wide variety of administrative work requiring coordination at a departmental level
Physical Requirements:
- The candidates should have the ability to exercise professionalism, political acumen, confidentiality, and discretion
- The candidates should be able to resolve conflicting priorities and work effectively in an environment with multiple demands
Other Requirements:
- The candidates should have a related program OR a completed 2-year diploma in Business Administration or a related program and at least 3 years of experience in a wide variety of administrative work requiring coordination at a departmental level
- The candidates should have advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Teams, SharePoint, and Outlook
- The candidates should possess excellent communication skills, strong organization, and time management skills with a customer-focused approach
Responsibilities:
- The candidates should be able to enter safety data for quarterly reporting to ensure compliance and accuracy and ensure safety bulletin board information is current and reflects the latest updates
- The candidates should be able to align space moves with PDS’s overall space plans and make recommendations on space move requests
- The candidates should be able to track the progress of space move requests and liaise with Facility Management to coordinate these moves effectively
- The candidates should be able to assign parking spaces and ensure that business cases are completed for parking exceptions
- The candidates should be able to communicate with Calgary Parking Authority and Corporate Security as required for parking-related issues
- The candidates should be able to provide information about the Health and Wellness subsidy, ensuring employees submit correct documentation
- The candidates should be able to work with Finance to facilitate reimbursement for the Health and Wellness subsidy
- The candidates should be able to coordinate logistics and scheduling for PDS employee events, including venue selection, catering, and the assembly and distribution of related materials
- The candidates should be able to maintain the Admin and Logistics SharePoint site, ensuring that administrative training materials are up to date and coordinate training opportunities for PDS administrative staff and schedule meetings to maintain a community of practice
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!